Operations & Front Desk Admin Specialist

Lutheran Social Services of Northern California; Sacramento (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Lutheran Social Services of Northern California is seeking an Administrative Assistant to join our Sacramento office. You will greet visitors, handle communications, process orders and invoices, maintain supplies, and support daily operations with a friendly, service‑oriented approach.

Ideal candidates have a high school diploma or equivalent, 3+ years of clerical experience, and strong Microsoft Office skills to multitask in a diverse, fast‑paced environment.

Qualifications

• High school diploma or equivalent. College preferred.
• 3+ years of administrative/clerical experience.
• Strong Microsoft Office skills and ability to learn new software.

Responsibilities

• Greet and assist visitors, clients, and staff.
• Answer and manage incoming communications, including voicemail and fax.
• Process orders and office requests; manage front‑door/out‑of‑office messaging.
• Order and maintain office supplies and equipment; coordinate inventory and replenishment.
• Coordinate mail, documents, shipments, and file management.
• Schedule meetings and book conference rooms; support events and activities.
• Coordinate internal communications and announcements; maintain email lists and staff rosters.
• Ensure office safety, cleanliness, and confidentiality; report concerns to supervisor.

Skills

Customer service

Multitasking

Communication skills

Problem solving

Teamwork

Education

High school diploma or equivalent

College preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Help desk experience

Job description

The Lutheran Social Services of Northern California is seeking an Administrative Assistant to join our Sacramento office. You will greet visitors, handle communications, process orders and invoices, maintain supplies, and support daily operations with a friendly, service‑oriented approach.

Ideal candidates have a high school diploma or equivalent, 3+ years of clerical experience, and strong Microsoft Office skills to multitask in a diverse, fast‑paced environment.