Administrative Assistant

QUICK USA; Sacramento (CA); On-site; USD 31,684 - 33,062; Part time

Job summary

QUICK USA in Sacramento, CA is seeking an Administrative Assistant for a temporary position with 9:00-18:00, on-site duties. Salary is $23-24/hr non-exempt, and the team welcomes candidates with around 3 years of administrative experience.

The role covers general administrative support, basic IT help, trading operation coordination, and document preparation, with confidentiality and strong MS Office skills essential.

Qualifications

• High School graduate or equivalent work experience.
• At least 3 years of office experience.
• Strong organizational and communication skills.
• Experience with finance or trading is a plus.
• Proficient in MS Office (Excel, Word, PowerPoint).

Responsibilities

• Provide administrative support to ensure efficient operation of the Sacramento office.
• Support IT systems introduction projects and basic IT support with IT vendors.
• Maintain trading operation databases and assist with end-of-day reports.
• Prepare memos, invoices, reports, and other correspondence; handle confidential information.

Skills

Organizational skills

Written communication

MS Office

Interpersonal skills

Team player

Education

High School diploma or equivalent

Tools

None

Job description

$23-24/hr (Non-Exempt)

Position

Administrative Assistant

Summary

We are seeking an Administrative Assistant in Sacramento, CA. This is a temporary position. We are looking forward to applications from candidates with around 3 years of administrative experience.

Essential Duties

• Administrative support
  • Provide administrative support to ensure efficient operation of the Sacramento office, office maintenance & supply, telecommunications, sorting mail, parking issues, office layout, finding contractors etc.
  • Give support to administrative related work which arises between the office and Head office, such as preparing audit related documents, updating the contract list, emergency phone list, company profiles, applying for usage of trade mark, coordination of questionnaires from Head office etc.
• Basic IT support
  • Provide basic IT support for PCs, networks, and business applications in cooperation with IT vendors and group company IT support members.
• Trading operation and risk management support
  • Provide administrative support for trading operations.
  • Maintain database information for trading related activities.
  • Refer to company's internal database as well as various internal departmental reports to update end of the day reports. Verify & clarify any discrepancies by communicating with the Trading, Marketing and Billing Departments and related financial services brokers.
• Others
  • Support IT system introduction project.
  • Prepare communications, such as memos, emails, invoices, reports, and other correspondence
  • Handle sensitive information in a confidential manner

Working Hours, Working style

9:00-18:00

On-Site

Working Location

Sacramento, CA

Salary/Benefit

$23-24/hr (Non-Exempt)

Holidays

Saturdays, Sundays, Major National Holidays

Qualifications

• Possess excellent organizational skills with the ability to prioritize multiple projects simultaneously
• Requires strong written and verbal communication skills.
• Has intermediate to advanced MS Office skills (Excel, Word, PowerPoint etc.) and internet research
• Energetic personality, with enthusiasm to learn and work well in a team.
• Possess excellent communication and Interpersonal Skills
• Education/Experience /Minimum Requirements Needed
• High School Graduate or equivalent work experience.
• 3 years of office experience preferred.
• Some knowledge of Finance and/or Trading preferred