Administrative Assistant

Insight Global; Sacramento (CA); On-site; USD 80,000 - 95,000; Part time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading staffing agency is seeking a highly professional Admin/Executive Assistant to the CEO in Sacramento, CA. The candidate will support executive functions, manage vendor relations, and ensure compliance with FDA and USDA regulations. Strong organizational skills and a background in food manufacturing are essential. Benefits include medical insurance, vision insurance, and a 401(k). The salary range is $80,000.00-$95,000.00.

Qualifications

• 3-5 years of experience supporting a CEO or C-suite executive.
• Proven experience in food manufacturing and production.
• Strong proficiency with Microsoft Office.

Responsibilities

• Provide high-level administrative support to the CEO and management.
• Coordinate domestic and international travel arrangements.
• Manage executive schedules and support board communications.

Skills

3-5 years of experience as an Admin/Executive Assistant

Understanding of FDA, USDA, and Customs compliance

Tech-savvy and organized

Excellent written and verbal communication skills

Strong problem-solving and time-management abilities

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

ADP and ERP systems

Job description

Sacramento, CA $80,000.00-$95,000.00

Qualifications

• 3-5 years of experience as an Admin/Executive Assistant, ideally supporting a CEO or C‑suite executive
• Proven experience in food manufacturing, production, or a related industry (required)
• Strong understanding of FDA, USDA, and Customs compliance and documentation for import/export goods
• Experience in contract review, negotiation, and legal documentation management
• Knowledge of logistics, vendor relations, and supply chain coordination
• Accounting and financial acumen with experience in ADP and ERP systems
• Highly proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and other business technology platforms
• Exceptionally tech‑savvy, organized, and detail‑oriented
• Excellent written and verbal communication skills with a warm, polished, and professional demeanor
• Proven ability to maintain strict confidentiality and handle sensitive information with discretion
• Strong problem‑solving, judgment, and time‑management abilities

Nice to Have Skills & Experience

• Bachelor’s degree in Business Administration, Accounting, Legal Studies, or a related field
• Experience in board administration, corporate governance, and executive communications
• Prior work in a regulated manufacturing or food production environment

Job Description

Insight Global is seeking a highly professional and business‑savvy Admin/Executive Assistant to the CEO with strong experience in the food manufacturing and production industry. This role requires a well‑rounded individual who is exceptionally organized, technologically proficient, and capable of managing administrative, legal, and operational tasks with accuracy and confidentiality. The ideal candidate will support the CEO in daily operations, manage communications and relationships with vendors, customers, and board members, coordinate executive schedules and travel, and ensure compliance with regulatory requirements (FDA, USDA, and Customs). This position demands strong business acumen, discretion, and a warm, professional demeanor.

Key Responsibilities

• Provide high‑level administrative support to the admin team, prioritizing appointments and coordinating schedules
• Arrange domestic and international travel for the CEO and executive team, including accommodation, itineraries, and logistics
• Coordinate board meetings and executive events, including scheduling, preparing meeting materials, and managing logistics for in‑person director meetings
• Serve as acting Board Secretary, preparing agendas, taking and distributing meeting minutes, maintaining records, and supporting board communications
• Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO
• Maintain and organize digital and physical filing systems to ensure security, accessibility, and confidentiality
• Manage multiple projects simultaneously with professionalism and strong attention to detail

Business Operations & Vendor Management

• Support vendor and customer relationship management, ensuring timely and professional communication
• Coordinate logistics and supply chain operations, including import/export documentation and Customs compliance

Regulatory, Legal, & Compliance

• Maintain awareness of and support compliance with FDA, USDA, and Customs regulations related to food manufacturing and distribution
• Work closely with internal and external legal teams to prepare and manage contracts, agreements, and compliance documentation
• Maintain corporate governance records and ensure compliance with board and regulatory requirements

Financial Support

• Support accounting and finance functions, including expense reporting, budget tracking, and financial record keeping
• Work within ERP systems to maintain accurate operational and business data

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Staffing and Recruiting

Benefits

• Medical insurance
• Vision insurance
• 401(k)