Finance Assistant

ADVANCE KIDS GROUP; Sacramento (CA); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Medical, dental & vision

401(k) with employer contribution

PTO accrual

Paid holidays

Life & AD&D coverage

FSAs

Job summary

The ADVANCE KIDS GROUP is seeking an experienced Finance Assistant to join our Sacramento-based Finance Department. You will handle daily bookkeeping, accounts payable/receivable, payroll, and general ledger tasks using QuickBooks while maintaining accuracy and confidentiality.

Ideal candidates are detail-oriented, organized, and capable of prioritizing multiple tasks in a fast-paced environment; proficiency in Excel and Word is required, along with excellent communication and teamwork to

Qualifications

• High school diploma or equivalent required.
• Minimum of five (5) years of bookkeeping and/or accounting experience.
• Strong working knowledge of QuickBooks.
• Proficiency in Microsoft Office, including Excel and Word.
• Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations.
• Excellent organizational, analytical, and problem‑solving skills.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality.
• Ability to prioritize competing responsibilities and meet deadlines.
• Professional demeanor with excellent interpersonal skills.

Responsibilities

• Process daily accounts payable, accounts receivable, and general ledger transactions using QuickBooks.
• Maintain accurate financial records and ensure accounting system integrity.
• Analyze vendor invoices and expense reports, assigning appropriate accounts and departments.
• Process vendor payments and resolve invoice, contract, and payment discrepancies.
• Reconcile vendor and customer accounts.
• Prepare monthly bank reconciliations for multiple accounts.
• Prepare bank deposits.
• Maintain petty cash and related records.
• Process semi‑monthly payroll accurately and on time.
• Prepare final paychecks for employee terminations.
• Generate payroll reports and post payroll journal entries.
• Process employee expense reimbursements.
• Respond to employee payroll and billing questions.
• Prepare and submit 401(k) contributions.
• Verify employee benefit deductions and communicate discrepancies with Human Resources.
• Support the CFO with correspondence, document preparation, research, and information gathering.
• Prepare reports and other financial documentation.
• Coordinate general office administrative functions, including filing, copying, mailing, and record management.
• Answer and route incoming phone calls professionally.
• Maintain accounting files and annual record archiving.
• Set up accounting files for each new fiscal year.

Skills

Attention to detail

Analytical thinking

Communication skills

Confidentiality

Prioritization

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Job Details: Level: Experienced. Location: Administrative Offices - Sacramento, CA 95827. Position Type: Full Time. Salary Range: $20.00 - $25.00 per hour. Job Category: Finance - Finance Assistant.

Position Summary

The Finance Assistant reports directly to the Chief Financial Officer (CFO) and serves as a key member of the Finance Department. This position is responsible for a broad range of accounting, bookkeeping, payroll, administrative, and executive support functions while maintaining the highest level of professionalism, accuracy, and confidentiality. The ideal candidate is highly organized, detail‑oriented, self‑motivated, and capable of managing multiple priorities in a fast‑paced environment.

Qualifications

• High school diploma or equivalent
• Minimum of five (5) years of bookkeeping and/or accounting experience
• Strong working knowledge of QuickBooks
• Proficiency in Microsoft Office, including Excel and Word
• Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations
• Excellent organizational, analytical, and problem‑solving skills
• Strong written and verbal communication skills
• Ability to maintain strict confidentiality
• Ability to prioritize competing responsibilities and meet deadlines
• Professional demeanor with excellent interpersonal skills

Physical Requirements

• Ability to sit, stand, reach, stoop, and move throughout an office environment
• Ability to lift and carry up to 30 pounds
• Normal visual, hearing, and verbal communication abilities
• Ability to work extensively on a computer
• Ability to travel locally by automobile as needed

Pre-Employment Requirements

• Successful criminal background check
• Reference verification
• Education verification

What You’ll Do

Accounting & Financial Management

• Process daily accounts payable, accounts receivable, and general ledger transactions using QuickBooks
• Maintain accurate financial records and ensure accounting system integrity
• Analyze vendor invoices and expense reports, assigning appropriate accounts and departments
• Process vendor payments and resolve invoice, contract, and payment discrepancies
• Reconcile vendor and customer accounts
• Prepare monthly bank reconciliations for multiple accounts
• Prepare bank deposits
• Maintain petty cash and related records

Payroll & Benefits Administration

• Process semi‑monthly payroll accurately and on time
• Prepare final paychecks for employee terminations
• Generate payroll reports and post payroll journal entries
• Process employee expense reimbursements
• Respond to employee payroll and billing questions
• Prepare and submit 401(k) contributions
• Verify employee benefit deductions and communicate discrepancies with Human Resources

Administrative & Executive Support

• Support the CFO with correspondence, document preparation, research, and information gathering
• Prepare reports and other financial documentation
• Coordinate general office administrative functions, including filing, copying, mailing, and record management
• Answer and route incoming phone calls professionally
• Maintain accounting files and annual record archiving
• Set up accounting files for each new fiscal year

Professional Responsibilities

• Maintain the highest level of confidentiality regarding company, employee, and client information
• Prioritize multiple projects while meeting deadlines
• Demonstrate accountability, professionalism, adaptability, and collaborative teamwork
• Perform additional duties as assigned

Compensation

• $20.00 - $25.00 per hour
• Benefits:
  • Employer‑subsidized medical, dental & vision coverage
  • 401(k) with employer contribution
  • PTO accrual
  • Separate paid sick time
  • Paid holidays
  • Annual performance‑based compensation growth potential
  • Loyalty bonus every 5 years
  • Life & AD&D coverage at no cost to you
  • Tax‑advantaged healthcare & dependent care FSAs
  • Comprehensive Employee Assistance Program (100% employer‑funded)