Administrative Assistant

Virginia Commonwealth University Health; Richmond (VA); On-site; USD 24,000 - 36,000; Full time

Job summary

Virginia Commonwealth University Health is seeking an Administrative Assistant to provide confidential secretarial and administrative support in Richmond. The role includes data entry, scheduling meetings, and generating meeting minutes, while handling purchasing and vendor invoice processes to ensure smooth department operations.

The position also involves fiscal and bookkeeping duties, maintaining financial records, and upholding confidentiality.

Qualifications

• Minimum two years of secretarial/administrative experience.
• Experience with Microsoft Office and email/calendaring.

Responsibilities

• Provide confidential secretarial and administrative support.
• Perform data entry and coordinate mailings.
• Schedule meetings and generate meeting minutes.
• Process and track purchase orders and vendor invoices.
• Enter purchase orders into system for procurement.
• Maintain records of financial transactions and vendor contracts.

Skills

Secretarial experience

Microsoft Office

Scheduling

Data entry

Communication

Education

High School Diploma

Post secondary coursework in Business/Accounting

Tools

Microsoft Office

Email/calendar software

Job description

Administrative Assistant page is loaded## Administrative Assistantlocations: Richmond, VAtime type: Full timeposted on: Posted Todayjob requisition id: R46533The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes. This role researches and resolves to invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist in procurement of equipment, software and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department. This role also performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports. Represents the department, therefore requiring a high degree of communication, accountability and responsibility.The Administrative Assistant ensures that activities, meetings and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information on a daily basis, while maintaining office confidentiality. This role performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures. This role also requires the learning, knowledge, and application of VCUHS policies and procedures. This position may have a dual reporting line.Licensure, Certification, or Registration Requirements for Hire: N/ALicensure, Certification, or Registration Requirements for continued employment: N/AExperience REQUIRED:Minimum of two (2) years of previous secretarial/administrative work experience in an office settingPrevious experience with Microsoft Office applications and e-mail/calendaringExperience PREFERRED:Three (3) years of previous secretarial/administrative work experience in an office settingPrevious experience in an academic health care settingEducation/training REQUIRED:High School Diploma or equivalentEducation/training PREFERRED:Post High School coursework in Business, Accounting or closely related fieldIndependent action(s) required:Independently performs administrative and secretarial dutiesSeeks guidance and direction from supervisor when neededSupervisory responsibilities (if applicable): N/AAdditional position requirements:Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs.Age Specific groups served: N/APhysical Requirements (includes use of assistance devices as appropriate):Physical: Lifting 50-100 lbs.Activities: Prolonged sitting, Walking (distance), Repetitive motionMental/Sensory: Strong recall, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinkingEmotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent, changeCompensation Range$17.25 - $26.39Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.EEO Employer/Disabled/Protected Veteran