Administrative Assistant

iicrc-careers; Richboro (PA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid Holidays

PTO

Paid Training

Growth and Career Advancement

Job summary

1-800 WATER DAMAGE is seeking an organized Administrative Assistant to support daily operations across Mitigation, Construction, and Administrative teams. The role emphasizes detail, communication, and the ability to thrive in a fast-paced environment.

The candidate will manage calendars, answer phones, handle correspondence, and assist with document scanning, inventory, and front desk duties while maintaining confidentiality and accuracy in records.

Qualifications

• 2-5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Experience with Outlook, Excel, Word, and PowerPoint.
• Associates Degree preferred but High School Diploma or GED required.
• Experience in construction and marketing industries helpful.
• Valid Driver’s License with safe driving record.
• Ability to understand and carry out written/oral instructions and show good judgment.

Responsibilities

• Provide administrative support, including scheduling, correspondence, and filing.
• Manage calendars, coordinate meetings, and arrange travel.
• Answer phones, greet visitors, and handle inquiries professionally.
• Maintain digital and physical records with accuracy and confidentiality.
• Assist with data entry, report preparation, and meeting logistics.
• Support team projects and perform other duties as assigned.

Skills

Administrative support

Scheduling

Communication

Report writing

Education

Associate degree

High School diploma or GED

Tools

Outlook

Excel

Word

PowerPoint

Job description

Benefits:

• Health insurance
• Paid time off
• Competitive salary

Company Overview

1-800 WATER DAMAGE is a trusted property restoration company serving customers across the nation. With locations spanning coast-to-coast, we help home and business owners return their property to its original condition, while restoring what truly matters—health and safety. Our team is fully vetted, IICRC-certified, and insured for your safety.

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to support our team with daily operations. The ideal candidate is detail-oriented, an excellent communicator, and thrives in fast-paced environment.

Responsibilities

• Answer and Transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist Mitigation, Construction, and Administrative teams with document scanning.
• Maintain front desk: scanning, files, paperwork, outgoing mail.
• Weekly ordering of office supplies and maintain inventory.
• Assist in ordering and maintain uniform inventory.
• Assist in taking new losses via phone.
• Support additional administrative support for all departments and employees as needed.

Key Responsibilities

• Provide administrative support, including scheduling, correspondence, and filing.
• Manage calendars, coordinate meetings, and arrange travel.
• Answer phones, greet visitors, and handle inquiries professionally.
• Maintain digital and physical records, ensuring accuracy and confidentiality.
• Assist with data entry, report preparation, and meeting logistics.
• Support team projects and perform other duties as assigned.

Qualifications

• 2-5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Previous experience with Outlook, Excel, Word, and PowerPoint.
• Associates Degree preferred but High School Diploma or GED required.
• Previous experience within the construction and marketing industries helpful.
• Must maintain a valid Driver’s License and maintain a safe driving record.
• Must be able to exercise good judgment and to understand and carry out written and/or oral instructions, along with sound problem solving ability.

Benefits/Perks

• Paid Holidays
• PTO
• Paid Training
• Growth and Career Advancement Opportunities