Administrative Assistant

Law Firm; Rhode Island; On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

4-day workweek

Job summary

Law Firm in Newport, Rhode Island is seeking a reliable Administrative Assistant to support a small practice. This permanent role emphasizes a quiet office environment, meticulous work, and a stable four-day workweek.

The candidate will manage daily office tasks, proofread documents, perform public-record searches, and input attorney time into MyCase, then bill clients. Prior legal office experience is a plus but not required.

Qualifications

• Strong typing and accurate data entry are essential.
• Excellent grammar and proofreading skills are required.

Responsibilities

• Manage daily office flow and handle calls and inquiries.
• Review, format, and proofread letters, memos, and documents in MS Word.
• Research public records, property tax assessor databases, and corporate registrations.
• Input attorney time entries into MyCase and email invoices to clients.

Skills

Typing

Tools

MS Word

Job description

We are seeking a reliable, highly organized, and detail-oriented Administrative Assistant for a permanent opportunity supporting a small, independent law practice in Newport. This is a stable role perfect for a professional who thrives in a quiet office environment, takes pride in high-quality work, and values a consistent 4-day workweek.

About the Role

Key Responsibilities

• Manage daily office flow, handle incoming phone calls, address inquiries, and organize physical and digital files.
• Review, format, and proofread letters, memos, and documents in MS Word to ensure they are grammatically flawless.
• Research and look up public records, property tax assessor databases, and corporate registration records.
• Input hourly attorney time entries into the MyCase case management system and email invoices to clients.

Qualifications

Strong typing, MS Word proficiency, excellent grammar, and professional phone etiquette. Prior office experience is highly valued (legal experience is a plus, but not required).

Required Skills

• Strong typing

Preferred Skills

• Prior office experience
• Legal experience (a plus, but not required)