Administrative Assistant

Nex-Tech Classifieds; Rexford (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) with company match

Paid time off

Paid holidays

Life insurance policy

Job summary

McCarty Family Farms is seeking a full-time Administrative Assistant to support daily operations at our Rexford, KS processing plant. The role focuses on data entry, reporting, freight coordination, and general office tasks to maintain accurate records.

The ideal candidate will have strong attention to detail, proficiency in Microsoft Office (Excel/Outlook), and the ability to manage multiple deadlines. Bilingual English/Spanish is a plus but not required.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, or data entry experience preferred.
• Attention to detail and accuracy.
• Proficient with Microsoft Office, especially Excel and Outlook.
• Ability to manage multiple tasks and deadlines.
• Strong communication and organizational skills.
• Bilingual English/Spanish preferred but not required.

Responsibilities

• Answer phones and assist visitors
• Support employee and vendor communications
• Maintain filing and recordkeeping systems
• Track inventory and order office supplies
• Enter and report daily production data
• Prepare daily reports for Quality Dept
• Coordinate freight shipments and track shipments
• Manage records and data entry
• Troubleshoot scale house issues
• Assist with special projects and admin tasks
• Complete other duties as assigned

Skills

Data entry

Excel

Outlook

Organizational skills

Multitasking

Communication

Bilingual

Education

High school diploma

Tools

MS Office

Job description

McCarty Family Farms is seeking a full-time (32-35 hours per week) detail oriented Administrative Assistant to support daily operations within our processing plant in Rexford, Kansas. This position plays a vital role in maintaining accurate records through data entry, reporting, freight coordination, and general office support.

Responsibilities Include:

• Answer phones and assist visitors
• Provide support for employee and vendor communications
• Maintain filing and recordkeeping systems
• Assist with inventory tracking and office supply ordering
• Entering and reporting daily production data (cream, condensed, MPC, and raw milk)
• Prepare and submit daily reports to the Quality Department
• Checking in and tracking freight shipments and coordination of shipments as needed
• Managing records and data entry
• Work and trouble shoot scale house issues
• Assisting with special projects and administrative tasks
• Complete other duties and special projects assigned by management

Qualifications:

• High school diploma or equivalent required
• Previous administrative, office, or data entry experience preferred
• Strong attention to detail and accuracy
• Proficient with Microsoft Office, especially Excel and Outlook
• Ability to manage multiple tasks and deadlines
• Strong communication, organizational, and computer skills
• Excellent attention to detail
• Bilingual (English/Spanish) skills preferred but not required

We Offer:

• Competitive pay
• Comprehensive health and dental insurance package
• Supplemental health plan options
• Company provided life insurance policy
• 401(k) with company match
• Paid time off
• Paid Holidays