Administrative Assistant I

agropur; Little Chute (WI); On-site; USD 55,245,000 - 66,305,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, Short//

Long-term Disability Insurance

401(k) with up to 7% company

3 Weeks PTO on day 1

Paid holidays and 2 floating holidays

Paid parental leave

Advancement Opportunities

Healthy work/life balance

Job summary

Agropur is seeking an Administrative Assistant I to provide essential administrative support across departments. You will collect and organize information, communicate with internal and external customers, vendors, and producers, helping the department run smoothly.

Schedule is Monday to Friday, 7am to 3pm. The role emphasizes accuracy, organization, and teamwork within a collaborative environment at Agropur's Wisconsin location.

Qualifications

• High School Diploma or equivalent required.
• Associate's Degree in Accounting, Finance or Business Administration preferred.
• Equivalent combination of education and/or experience may be considered.

Responsibilities

• Provide general administrative support to management and supervisors including reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.
• Perform reception duties including coordinating guest visits/security key cards, answering phones and directing callers, preparing for meetings or tours, and handling inbound/outbound mail/UPS/FedEx and tracking.
• Support IT, Finance and manufacturing Operations with basic administrative tasks including shipping, scheduling, inventories, purchasing, receiving, payables and maintenance.
• Assist with Accounts Receivable/Accounts Payable activities, including vouchering and entry.
• Attend meetings, prepare agendas and take minutes as directed.
• Inventory, order and stock office supplies; maintain video displays in common areas.

Skills

Office administration

Attention to detail

Organizational skills

Multitasking

Communication

Microsoft Office

Education

High School Diploma

Associate's Degree in Accounting/Finance/Business

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Job description

Job Type: Regular

People are at the heart of our success. Our culture encourages collaboration, transparency, and accountability in order to generate value and achieve sustainable results. Being part of the team means committing to an environment where everyone's impact truly matters.

At Agropur, accountability means owning challenges and taking concrete action to achieve results.

An environment that empowers you to take action:

Rate of Pay:

$19.28 - $23.14 hourly

Competitive and comprehensive compensation and benefits package focusing on your physical, financial, and emotional health to include the following perks as well as the standard benefit offerings:

• Medical, Dental, Vision, Life, Short and Long-term Disability Insurance


• 401(k) with up to 7% company contributions


• 3 Weeks PTO on day 1


• Paid holidays and 2 floating holidays


• Paid parental leave


• Advancement Opportunities


• Healthy work/life balance

What you'll be responsible for each day:

The Administrative Assistant I provides administrative support to various departments; collecting and organizing information, effectively communicating with internal and external customers, vendors and producers; contributing to the smooth operation of the department.

Schedule: Monday - Friday, 7am - 3pm

Essential Duties and Responsibilities:

• Provide general administrative support to management and supervisors including: reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.


• Perform various reception duties including: coordinating guest visits/security key cards, answering phones and properly directing callers, preparing for meetings or tours, and handling inbound and outbound mail/UPS/FedEx and tracking.


• May support Information Technology, Finance and manufacturing Operations including, but not limited to: shipping, scheduling, inventories, purchasing, receiving, payables and maintenance in an administrative capacity.


• May assist with the facility's Accounts Receivable and/or Accounts Payable activities, including vouchering and entry.


• Serve as back-up to other administrative roles.


• Attend meetings, preparing agenda and doing minutes as directed.


• Inventory, order and stock office, breakroom and conference room supplies as appropriate.


• Maintain content of video displays in common areas.


• Handle vendor questions and follow-up as directed.


• Fill cheese orders for employees, producers and walk in customers as applicable by location.

Other Duties and Responsibilities:

• Work independently or with a team on special/seasonal projects as needed.


• Support the long-term goals of the organization.


• Understand and adhere to Good Manufacturing Practices.


• Safety Protocol Stop any observed unsafe acts and obey facility safety rules and procedures.


• Correct or report any observed safety hazards.


• Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

The individual who will own this role:

Education Required:

• High School Diploma or equivalent required.


• Associate's Degree in Accounting, Finance or Business Administration preferred.


• Equivalent combination of education and/or experience may be considered.

Experience Required:

• Minimum one (1) year of experience with similar functions preferred.


• Bilingual (English/Spanish) highly preferred

Skills Required:

• Knowledge of office administration procedures and ability to operate most standard office equipment.


• Ability to solve problems by adapting knowledge and experience, resolving in a timely manner.


• Demonstrate attention to detail in composing, typing, and proofing materials.


• Demonstrate excellent organizational skills, establish priorities, ability to multitask, and meet deadlines.


• Results driven, bottom-line oriented, strive to exceed goals, and motivate self and others to achieve positive outcomes.


• Ability to work in a fast-paced environment.


• Ability to work with minimum supervision, adapt to a changing environment quickly, and think independently.


• High level of interpersonal skills to handle sensitive and confidential situations and documentation.


• Intermediate computer skills with Microsoft Excel, Power Point, Word, Outlook and field-specific software.


• Basic math skills (addition, subtraction, multiplication, division).


• Communicate effectively both verbally and in writing with executives, managers, colleagues and individuals inside and outside the organization.


• Dedication to meet the expectations and requirements of internal and external customers; acts with customers in mind.


• Ability to develop/modify written programs, presentations, and training materials as needed.


• Strong interpersonal skills and ability to work effectively at all levels in a collaborative team environment.


• Exhibit a professional manner in dealing with others and work to maintain constructive working relationships.

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