Office Services Specialist

Dairy Farmers of America; Chili (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Sick benefits

401(k)

Gain Share

Paid vacation

Career growth

Healthcare benefits

Employee rewards

Referral program

Tuition reimbursement

Equal opportunity employer

Job summary

Dairy Farmers of America is seeking an Administrative Support Professional to help keep production schedules and shipments running smoothly. You will work with production planning, purchasing, shipping, and office services to ensure on-time deliveries and accurate records.

The role involves payroll support, HR tasks such as onboarding and I-9 forms, and maintaining organized records and supplies. You will report to Administration and contribute to a compliant, efficient workplace.

Qualifications

• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Knowledge of general human resources processes and practices
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to work with accuracy and detail oriented
• Able to problem solve, multi-task and prioritize own work activities
• Able to work independently and as part of a team
• Able to follow directions and meet deadlines
• Able to maintain confidentiality of information
• Must be able to read, write and speak English

Responsibilities

• Expedite product flow through operations by coordinating with production planning, purchasing, production, and shipping
• Coordinate inbound and outbound trucking schedules with the production planner
• Prepare shipping schedules and documents; retrieve and sort mail and deliveries
• Gather invoices, match with purchase orders and back up, and process invoices for payment
• Assist with EHS compliance tracking, workers' compensation recordkeeping, and related data entry
• Complete scheduled and ad-hoc reports (downtime, safety, HR)
• Assist with payroll processing and HR duties (onboarding, I-9s, personnel files, benefits enrollment)
• Assist with or serve as records coordinator in records retention
• Receive facilities maintenance requests and report progress to providers
• Maintain an orderly mail room, office, kitchen, and common areas; manage supplies
• Provide support to or back up roles in quality support, inventory, accounting, etc.
• Follow DFA GMPs and all regulatory, food safety, quality, and sanitation requirements

Skills

MS Office

HR processes

Communication

Attention to detail

Multi-tasking

Teamwork

Confidentiality

English literacy

Education

High school diploma

Some college coursework

Administrative experience 1-3 years

Certification may be required

Tools

Microsoft Office Suite

Job description

General Purpose:

Perform daily activities to support production schedules and shipments to customers are completed on time, considering customer orders, current demand forecasts, and the availability of raw materials and production capacity. Play a key role in keeping the office/facility running smoothly by managing relationships with office services, supply vendors, and maintenance and by maintaining stocks of supplies. Respond to the needs of internal and external customers. Perform duties in accordance with standard procedures.

Job Duties and Responsibilities;

• Work with production planning, purchasing, production, shipping, and others to expedite product flow through operations.


• Coordinate inbound and outbound trucking schedule with production planner.


• Prepare shipping schedule and documents for shipping. Retrieve and sort incoming mail and deliveries


• Gather invoices, match invoices with purchase orders and back up, and process invoices for payment


• Assist with EHS compliance tracking, workers' compensation claim recordkeeping, updates into EHS related databases, data entry, program updates, and other similar activities


• Complete scheduled and ad-hoc reports (downtime reports, safety reports, HR reports)


• Assist with payroll processing activities and various Human Resources duties such as new hire orientation, I-9 forms, personnel file maintenance, DairyU administrative and training compliance activities, benefits enrollment coordination, etc.


• Assist with or serve as a records coordinator in the records retention process


• Receive facilities maintenance requests from employees. Report to the appropriate service provider, monitor, and report progress on resolution


• Maintain an orderly and well-stocked mail room, office, kitchen, and common areas; inventory, order, and put away supplies


• Provide support to or back up roles in quality support, inventory, accounting, etc.


• Follow all DFA GMPs and work in a manner consistent with all corporate and regulatory, food safety, quality, and sanitation requirements


• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required.

Education and Experience:

• High school diploma or equivalent


• Some college coursework, preferably in administration, preferred


• 1 to 3 years of administrative support, office coordination, human resources, or related experience


• Certification and/or License - may be required during course of employment

Knowledge, Skills, and Abilities:

• Knowledge of and skill with Microsoft Office Suite and company computer systems


• Knowledge of general human resources processes and practices


• Able to respond courteously and efficiently to inquiries, complaints, and requests


• Able to communicate clearly and effectively, both verbally and in writing


• Able to work with accuracy and detail oriented


• Able to problem solve, multi-task and prioritize own work activities


• Able to work independently and as part of a team


• Able to follow directions and meet deadlines


• Able to maintain confidentiality of information


• Must be able to read, write and speak English

Benefits:

Health and Sick benefits begin 1st of the month after start date

401(k) with company contribution - 100% vested at day one of eligibility

Competitive pay

Gain Share Program

Paid vacation and holidays

Career growth opportunities - we promote from within!

Comprehensive healthcare benefits

Service recognition and employee rewards

Employee referral program

Tuition reimbursement

Work for dairy farm families

An Equal Opportunity Employer including Disabled/Veterans