HR Administrative Receptionist

Idahoan Foods, LLC; Oregon (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Threemile Canyon Farms seeks an organized office/clerical assistant to support daily operations, answer calls, manage mail, assist accounting, and help with HR tasks. The role emphasizes data entry, inventory updates, and maintaining a professional office environment.

Ideal candidates have a high school diploma or GED, 1+ year of general office experience, strong Excel and MS Office skills, and be able to work independently or in a team. Bilingual English/Spanish is required.

Qualifications

• High school degree or GED is preferred.
• 1+ years’ experience in general office or clerical support.
• Punctual and consistent attendance.
• System knowledge with Excel and Microsoft Office products.
• Bilingual (English and Spanish) required.

Responsibilities

• Answer telephone and distribute calls; greet and introduce customers.
• Open, sort and distribute incoming mail; prepare outgoing mail and vendor checks.
• Coordinate mail with accounting and assist with data entry as needed.
• Assist with HR administrative needs and scheduling interviews.
• Maintain clean office and kitchen environment and support office staff.

Skills

Excel

Microsoft Office

Bilingual (English/Spanish)

Attention to detail

Communication skills

Education

High school diploma or GED

Tools

Excel

Job description

For more than 20 years, Threemile Canyon Farms has responsibly provided for the nutritional needs of a growing population through our sustainable dairy and farming operations. While we are proud of our contributions, we know that what sets us apart is not just what we do, but how we do it.

We were early innovators in building a "closed loop" system of sustainable farming, which is made possible by our decision to bring together crop farming and dairy production. These are highly complementary pursuits – particularly when it comes to recycling waste. We put organic waste back into the soil, which not only minimizes the amount of waste we produce but also helps keep our crops healthy. With more than 39,500 acres of irrigated farmland, we understand that our commitment to responsible farming is important to us as well as our community.

Job Duties Include

• Answer telephone and distribute calls. Greet and introduce customers as they enter the office.
• Open, sort and distribute incoming mail daily. Prepare outgoing mail including vendor checks.
• Coordinate mail and vendor check with accounting.
• Accept new applications and schedule employment interviews.
• Assist with data entry as needed.
• Update the storage inventory as needed.
• Maintain clean organized office and kitchen environment.
• Fill copier trays with paper
• Distribute faxes to mailboxes
• Help employees in the office as needed
• Track and manage meeting room calendar
• Perform other duties as assigned by supervisor or management.
• In off seasons, operate EZ weight Scale Systems as needed. Weigh crops in EZ Weight scale software. Ensure proper documents are attached to all scale tickets. Setup/export reports from EZ Weight as requested. Verify feed and freight invoices to scale tickets. Work directly with crop managers and crop data clerk.
• Assist in accounting entries as necessary
• Assist in human resources administrative needs
• Regularly required to stand, sit, and work on computers for up to 10 hours.
• Extra hours may be required.
• Be a self-starter; ability to work independently as well as with other team members and management
• Attend required company meetings and training and participate in constructive discussion
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook
• Conduct self in the presence of customers and community so as to present a professional image of Threemile Canyon Farms
• Proactively seek and participate in available company-sponsored training, in an effort to develop and advance knowledge base and skill set
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service
• Perform all other duties as assigned by management in a professional and efficient manner

Requirements

• High school degree or GED preferred.
• 1+ years’ experience in general office or clerical support.
• Punctual and consistent attendance
• System knowledge should include basic proficiency with Excel and other Microsoft Office products.
• Bilingual (English and Spanish) required.
• Able to work alone or in a team environment.
• Able to work safely around equipment and other people.
• Ability to learn multiple computer software programs simultaneously.
• An agricultural background is preferred
• Attention to detail is critical
• Exceptional communication skills, verbal and written
• Ability to effectively prioritize and execute tasks in a fast-paced environment
• Candidate must have valid work authorization and be able to work in the U.S. without company sponsorship
• Exceptional communication skills, verbal and written
• Ability to effectively prioritize and execute tasks in a fast-paced environment

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.