Administrative Assistant

CS Investigative Services Inc; Rancho Cucamonga (CA); On-site; USD 23,419 - 28,929; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Dental insurance

Opportunity for advancement

Training & development

Vision insurance

Paid Time Off

Career Growth Opportunities

Job summary

A local investigation firm in Rancho Cucamonga is looking for a motivated Entry-Level Administrative Assistant to support office operations. This role involves answering phones, scheduling appointments, and maintaining organization within the office. Ideal candidates are detail-oriented, eager to learn, and possess excellent time management skills. This position offers a pay rate of $17.00 to $21.00 and can be part-time or full-time.

Qualifications

• High school diploma or GED required; an Associate’s degree is preferred.
• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with standard office equipment.

Responsibilities

• Answer incoming phone calls and route them appropriately.
• Assist in client experience and engagement.
• Schedule appointments and maintain a calendar.
• Organize meetings and take accurate minutes.
• Contribute to company reports.

Skills

Organizational skills

Time management

Computer skills

Communication

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

Microsoft Word

Outlook

PowerPoint

Job description

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Opportunity for advancement
• Training & development
• Vision insurance
• Benefits/Perks
• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated Entry-Level Administrative Assistant to join our team. The ideal candidate will provide essential administrative support, assist with daily office operations, and help maintain an organized and efficient work environment. This role is perfect for someone who is detail‑oriented, eager to learn, and ready to develop their skills in a professional setting.

This position is Monday‑Friday, 8 AM-5 PM. The role can be part‑time or full‑time.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Assist in client experience and engagement
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters, and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures
• Assist in sales support
• Assist day‑to‑day operations and report directly to the CEO, Director, and Manager(s)
• Record data for employees, including addresses, earnings, sales documentation, time off, performance appraisals, and more
• Handle recruiting, job board posting and responses, scheduling interviews, and conducting basic onboarding for new employees
• Support HR staff with documentation, processing paperwork, and more
• Answer phones, relay messages, and manage staff questions on HR‑related matters as needed
• Perform regular audits of documentation
• Maintain confidentiality of documentation and staff issues, as required
• Assist with payroll and data entry

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment, such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Pay rate: $17.00 to $21.00 during probationary period.