Administrative Assistant

Dusk Magnolia Corp.; Pittsburgh (Allegheny County); On-site; USD 52,000 - 61,000; Full time

Job summary

Dusk Magnolia Corp. in Pittsburgh, PA seeks a full-time Administrative Assistant to support day-to-day operations, manage calendars, coordinate travel, and handle correspondence with clients and colleagues.

This role requires at least one year of administrative experience, a high school diploma or equivalent, and strong organizational skills. Proficiency in Microsoft Office (Outlook, Excel) and English communication are essential.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative experience.
• Experience in financial services is preferred but not required.

Responsibilities

• Manage the office calendar and schedule meetings.
• Coordinate travel arrangements for staff.
• Handle incoming/outgoing correspondence by email, phone, and mail.
• Assist with data entry and maintenance of company records.
• Maintain filing systems and ensure documents are accessible.

Skills

Organizational skills

Attention to detail

Multitasking

English communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Dusk Magnolia Corp., a financial services company based in Pittsburgh, PA, is currently seeking a full-time Administrative Assistant to support its operations and ensure smooth day-to-day activities. In this role, you will be responsible for managing the office calendar, scheduling meetings, and coordinating travel arrangements. You will also handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring all communications are accurate and timely. Additionally, you will assist with data entry and maintenance of company records, using tools like Microsoft Office Suite and specialized financial software. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience with financial services or administrative roles is preferred, but not required. The workplace is a modern, open-concept office with a collaborative atmosphere, equipped with the necessary tools and technology to support your tasks. The position requires a high school diploma or equivalent, and a comfortable level of proficiency in English is essential for effective communication with clients and colleagues.

As an Administrative Assistant, you'll manage the office calendar, schedule meetings, coordinate with employees, maintain filing systems, and ensure documents are organized and accessible.

You'll work in a dynamic office environment in Pittsburgh, PA, collaborating with a diverse team of professionals in a city known for its vibrant culture and rich history.

The salary for this position ranges from $52,000 to $61,296 per year. Benefits are not specified, but the company is committed to a supportive and rewarding work environment.

To excel in this role, you should have a high school diploma or equivalent, at least one year of administrative experience, proficiency in Microsoft Office Suite, particularly Outlook and Excel, and strong organizational skills to manage multiple tasks efficiently.

Managing office calendar, scheduling meetings, coordinating with employees, maintaining filing systemHigh school diploma or equivalent, at least one year of administrative experience, proficiency in Microsoft Office Suite, strong organizational skills