Administrative Assistant

Dagostino Electronic Services, Inc.; Pittsburgh (Allegheny County); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading communications solutions provider in Pittsburgh is seeking a full-time administrative assistant. The successful candidate will provide crucial administrative and clerical support across various departments. Responsibilities include CRM data entry, contract preparation, and customer follow-up. A high school diploma is required, while an associate degree is preferred. Strong communication skills and proficiency in Microsoft Office are essential for this role. This in-person position requires attention to detail and commitment to quality work.

Qualifications

• High School diploma is mandatory; Associates degree is preferred.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office Suite applications is essential.
• Strong time-management and detail-oriented skills are critical.

Responsibilities

• Provide administrative and clerical support for multiple departments.
• Enter new accounts in CRM.
• Prepare contracts for review/signature.
• Verify and upload all documentation associated with a sale.
• Follow up with customers on documentation requests.
• Prepare invoices and handle data entry.
• Answer main line and sales line, greet visitors.
• Order office supplies and sort/distribute mail.

Skills

Excellent oral and written communication skills

Ability to operate personal computer and related business software

Proficient in Microsoft Office Suite applications

Excellent time-management skills

Focus on details and perform tasks consistently

Knowledge of Microsoft Business Central

Education

High School diploma

Associates degree preferred

Job description

Description

Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies.

We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology.

Job Description Summary

Provide administrative and clerical support for multiple departments within the company.

Position Responsibilities

• Enter new accounts in CRM
• Prepare contracts for review/signature and return to customer
• Obtain all additional documentation requested with contract
• Verify and upload all documentation/information associated with a sale
• Customer follow-up
• Work with sales team on PEPPM, CoStars, and other programs
• Prepare invoices
• Data entry
• System training
• Answer main line and sales line
• Greet visitors at door
• Order office supplies
• Sort and distribute mail
• Other duties as required

Requirements

Job Requirements

Education/Knowledge: High School diploma; Associates degree preferred

Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software

Proficient in Microsoft Office Suite applications

Excellent time-management skills

Ability to focus on details and perform tasks with consistency

Preference will be given to those with a working knowledge of Microsoft Business Central.

Applicants must be currently authorized to work in the United States on a full-time basis.

Visa sponsorship is not available for this position.

This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania.

Schedule and Hours

Hours are 9 a.m. to 5 p.m.