Senior Administrative Manager

University of Pittsburgh; Pittsburgh (Allegheny County); Híbrido; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

University of Pittsburgh is seeking a Manager - Business Administration to oversee the day-to-day operations of a large University unit within the Division of General Internal Medicine. The role provides strategic, data-driven support to the Division Chief and Associate Chief.

Hybrid work arrangement (on-campus and remote) with standard business hours. Requires a Bachelor's degree and at least 3 years of relevant experience; substitution of education and experience is allowed per policy.

Formación

• Requires a Bachelor's degree or equivalent combination of education and experience.
• Minimum 3 years of relevant experience.
• Hybrid work arrangement with on-campus and remote work as determined by the department.

Responsabilidades

• Provides high-level administrative support to Division Chief and Associate Division Chief.
• Coordinates Faculty onboarding and relocation.
• Coordinates Administrative staff recruitment process.
• Schedules numerous meetings for Physician and Administrative leadership teams.
• Proficient in Microsoft Office applications and data management.

Conocimientos

Administrative support

Microsoft Office

Communication skills

Educación

Bachelor's degree

Herramientas

Outlook

Word

Excel

PowerPoint

Teams

Descripción del empleo

Manages day-to-day operations and business administration of a large University unit/department. Utilizes a data-driven, strategic approach and implements strategic short- and long-range planning and strategies. Oversees budgetary matters, allocates resources, and performs payroll related functions. Directs relevant business programs and technologies.
Med-Medicine
This positions serves as a core member of the Division of General Internal Medicine within the Department of Medicine (DOM) at the University of Pittsburgh . This position provides comprehensive day-to-day administrative support to the Division Chief and Associate Chief and serves as a key resource for divisional operations. Working closely with the leadership team, faculty, and staff, the incumbent coordinates a wide range of administrative activities, facilitates effective communication, and supports initiatives that advance the Division's clinical, academic, research, and operational missions.

Essential Functions

• Provides high-level administrative support to Division Chief and Associate Division Chief.
• Coordinates Faculty onboarding and relocation.
• Coordinates Administrative staff recruitment process.
• Schedules numerous meetings for Physician and Administrative leadership teams.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to effectively manage communications, calendars, documents, and data.

Physical Effort

• Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Manager - Business Administration

Job Family

Business Operations & Administration

Job Sub-Family

Operational Leadership

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years Of Experience Required

3

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

To Be Determined Based On Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable