HR Support Assistant

The University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 23,000 - 32,000; Full time

Job summary

The University of Pittsburgh is seeking an HR Support Assistant to provide high-volume administrative and recruitment coordination support to the HR team. Responsibilities include filing HR forms, supporting recruitment, and logging HR actions and emails.

The role also covers front desk coverage one day per week, organizing SharePoint folders, and assisting with adjunct renewals. Strong organizational and communication skills are essential.

Qualifications

• Associate degree with 2 years of relevant office experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal, written, and verbal communication abilities.
• Proven ability to manage multiple tasks, adapt to changing priorities, and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide high-volume administrative, filing, and recruitment coordination support to the HR team.
• Log and save SHRS HR Actions emails and related documents.
• Cover the 8th floor suite front desk 1 day per week.
• Log and track Status Quo Committee requests.
• Audit HR process documentation and update as needed.

Skills

Organizational skills

Communication

Multi-tasking

MS Office

Education

Associate degree

Tools

Microsoft Office

Job description

Job Description - HR Support Assistant (26006551)

HR Support Assistant

All Temps - Pennsylvania-Pittsburgh - ( 26006551 )

The HR Support Assistant will provide high-volume administrative, filing, and recruitment coordination support to the HR team during a period of elevated workload. Essential functions include filing completed HR forms and other supporting documents into the appropriate personnel files, providing recruitment support, and logging and saving SHRS HR Actions email correspondence and related documents. The role also covers the 8th floor suite front desk 1 day per week, logs and tracks Status Quo Committee requests, and audits existing HR process documentation to identify what exists and what needs to be created or updated. Additional responsibilities include organizing and cleaning up SharePoint folders, supporting the process for adjunct renewals, and performing other duties as assigned.

Qualifications

• Associate degree with 2 years of relevant office experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal, written, and verbal communication abilities.
• Proven ability to manage multiple tasks, adapt to changing priorities, and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

The HR Support Assistant will provide high-volume administrative, filing, and recruitment coordination support to the HR team during a period of elevated workload. Essential functions include filing completed HR forms and other supporting documents into the appropriate personnel files, providing recruitment support, and logging and saving SHRS HR Actions email correspondence and related documents. The role also covers the 8th floor suite front desk 1 day per week, logs and tracks Status Quo Committee requests, and audits existing HR process documentation to identify what exists and what needs to be created or updated. Additional responsibilities include organizing and cleaning up SharePoint folders, supporting the process for adjunct renewals, and performing other duties as assigned.

Qualifications

• Associate degree with 2 years of relevant office experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal, written, and verbal communication abilities.
• Proven ability to manage multiple tasks, adapt to changing priorities, and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department : SHRS-Office of the Dean

Campus : Pittsburgh

Minimum Education Level Required : Associate's Degree

Minimum Years of Experience Required : 2

Average number of working hours per week for this assignment : 37.5

Work Schedule : M-F 8:30am - 5:00pm

Is there a potential this assignment will result in a regular Staff position? : No

Work Arrangement : Hybrid: Combination of On-Campus and Remote work as determined by the department.

Requested Pay Rate : 20.00

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.