Administrative Assistant II - Pittsburgh, PA

VetJobs; Pittsburgh (Allegheny County); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Paid holidays

Paid vacation/sick days

Winter recess

Parental leave

Educational benefits

Insurance plans

Retirement match

Bus pass

Job summary

University of Pittsburgh is seeking an Administrative Assistant II to support a multi-provider dental clinic on campus. The role involves front desk duties, scheduling, patient data entry, and basic clerical tasks as part of a busy administrative team.

The position requires an Associate degree and at least 3 years of relevant experience, with standard 8:00 a.m.–4:30 p.m. hours, on-site at the Pittsburgh campus. Background checks apply and the university offers robust benefits.

Qualifications

• Front desk/clerical duties in a multi-provider clinic setting.
• Experience with scheduling and patient data entry.
• Ability to manage payments and maintain patient charts.

Responsibilities

• Front desk receptionist duties including scheduling, greeting patients, collecting documents, and payments.
• Schedule post-op appointments and confirm patient visits.
• Maintain patient flow between waiting room and clinic area.
• Provide clerical support as assigned by supervisor.

Skills

Front desk

Education

Associate degree

Tools

EHR system

Job description

Since 1896 the School of Dental Medicine has been educating students to take their places among the best dental practitioners in our region and across the country. Each day the school's faculty and staff contribute to its mission to advance the future of dental medicine through teaching, research and service. In addition to being a great place to work the University offers robust benefits.

• 11 Paid Holidays, Paid Vacation, Sick and Personal Days
• Additional Paid Time off (Winter Recess) during the period between Christmas and the New Year
• Paid Parental Leave
• Educational benefits for eligible employees, their dependents and spouse/domestic partner
• Above-average Employer Contribution towards Medical, Prescription Drug, Vision, Life, STD, and LTD Insurance plans
• A robust retirement savings plan option. Including 100% match on employee contributions of 3-8%(150% after vesting) and enhanced match for those nearing retirement
• Free PRT bus pass.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

• Front desk receptionist duties at multi-provider dental clinic responsible for managing front desk area, including scheduling appointments, greeting patients, updating patient information, collecting required documentation, taking cash and credit card payments, maintaining patient charts/EHR, and assist with charge submission and follow up as needed.
• Scheduling post ops as needed as well.
• Confirming appointments.
• Controlling the patient flow between the waiting room and clinic area.
• Providing clerical support for the department, including correspondence and other assignments assigned by the supervisor.

Physical Effort

Position is front office position which requires sitting for prolonged periods of time. Very minimal lifting 5-10 pounds; organizing supplies and inventories.

Equal Opportunity Statement

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Administrative Assistant II

Job Family

Administrative Support

Job Sub-Family

Clerical

Campus

Pittsburgh

Minimum Education Level Required

Associate's Degree

Minimum Years of Experience Required

3

Can substitute education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday 8:00 a.m. - 4:30 p.m.

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

TBD Based Upon Qualifications

Relocation Offered

No

Visa Sponsorship

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents

Resume

Optional Documents

Not Applicable

Auto req ID

483771BR

Minimum Education Required

Associates

City

Pittsburgh

State

Pennsylvania

Job Category

Educational Services

Job Code

Education Educational and Training Services

Affiliate Sponsor

Pitt