Administrative Assistant

Pacific Office Automation Inc.; Phoenix (AZ); Hybrid; USD 23,000 - 25,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life insurance

Matched 401k

FSA/HSA programs

Job summary

Pacific Office Automation is seeking an Administrative Assistant for our Phoenix, AZ location. The ideal candidate will be detail-oriented, able to handle multiple tasks, and maintain accuracy under urgent deadlines. Experience in data entry, customer service, and scheduling will help you excel in a fast-paced sales office.

Proficiency in Microsoft Excel, able to type 50–60 wpm, and comfortable lifting up to 50 lbs are required. Growth opportunities and competitive benefits are provided.

Qualifications

• Must be Microsoft Excel proficient and able to copy, paste, find, filter, sort by multiple columns, and work with multiple sheets within one workbook.
• Ability to lift up to 50 lbs.

Responsibilities

• Accurately enter data across multiple databases.
• Provide heavy internal customer service.
• Maintain spreadsheets for current cost analysis reviews.
• Assist the Sales rep and major manager in any/all duties.
• File, copy, and scan documents.
• Schedule equipment and software deliveries, moves, and pickups.
• Escalate service call related issues on behalf of customers.
• Audit and create invoices.

Skills

Excel proficiency

Typing 50-60 wpm

Office experience

Teamwork capability

Job description

Career Opportunities with Pacific Office Automation

Careers At Pacific Office Automation

Current job opportunities are posted here as they become available.

Department: Branch Support (Receptionist, Admin Assistants)

Pacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, you’ll find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.

Position

Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic?

Our fast-paced, sales office is seeking an Administrative Assistant at our office in Phoenix, AZ. Our ideal candidate will be detail-oriented, have experience with problem-solving, and have the ability to meet urgent deadlines while maintaining accuracy.

• Acutely detail-oriented data entry across multiple databases
• Heavy and frequent internal customer service
• Maintain spreadsheets for current cost analysis reviews
• Assist the Sales rep and major manager in any/all duties
• File, copy, and scan documents
• Scheduling equipment and software deliveries, moves, and pickups
• Escalating service call related issues on behalf of customers
• Auditing and creating invoices

Qualifications

• Must be Microsoft Excel proficient and be able to do the following tasks: copy, paste, find, filter, custom sort by multiple columns, and work with multiple sheets within one workbook
• Ability lift up to 50 lbs.
• Ability to type 50-60 words-per-minute
• Ability to follow directions and take notes
• 2 years of office experience preferably in an administrative or customer service role
• Must be capable of working independently and as part of the team

Preferred skills, but not required

• Advancement and growth into leadership roles
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• FSA/HSA programs
• Pay: $17-$18/ hr

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.