Administrative Assistant

Pacific Office Automation Inc.; Austin, Northern (TX, KY); Hybrid; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Job summary

Pacific Office Automation in Austin, TX is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role requires high volume data entry, accuracy, and strong organization. Overtime during closing week is required to meet deadlines.

The position supports sales reps and management, offering growth opportunities within a fast-paced office environment.

Qualifications

• Minimum 2 years of office experience
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Word
• Typing speed of 50-60 words per minute
• Strong ability to follow directions, take detailed notes, and manage deadlines
• Ability to work independently while also collaborating with a manager from another branch
• Strong organizational skills and attention to detail

Responsibilities

• Perform highly detailed data entry across multiple internal databases
• Provide frequent internal customer service support to sales representatives and management
• Maintain and update Excel spreadsheets for cost analysis and reporting
• Assist sales representatives and sales management with administrative and operational tasks
• File, copy, scan, and organize documents
• Schedule equipment and software deliveries, moves, and pickups
• Escalate service-related issues on behalf of customers
• Audit, create, and process invoices accurately and timely
• Support month-end closing activities, including required overtime during closing week

Skills

Office experience

Typing 50-60 wpm

Attention to detail

Independent work

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Job description

Career Opportunities with Pacific Office Automation

Careers At Pacific Office Automation

Share with friends or Subscribe!

Current job opportunities are posted here as they become available.

Department: Branch Support (Receptionist, Admin Assistants)

• Compensation: $20-$21/hr DOE
• Schedule: Full-Time | Onsite

About Pacific Office Automation

Pacific Office Automation (POA) is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, POA has grown to over 40 branches across eleven western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, Hawaii, and Texas.

With 50 years of success in office technology sales and service, POA partners with industry-leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. We are a growth-focused organization committed to long-term employment, professional development, and creating a collaborative environment where every employee’s voice is valued.

Position Overview

Our fast-paced sales office in Austin, TX is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role is ideal for someone who thrives in a high-volume environment, enjoys balancing multiple priorities, and takes pride in accuracy and organization.

The Administrative Assistant plays a critical role in supporting sales representatives and management while delivering excellent internal customer service. This position requires flexibility to work overtime during closing week (the last week of each month) to support business-critical deadlines.

Key Responsibilities

Perform highly detailed data entry across multiple internal databases

Provide frequent internal customer service support to sales representatives and management

Maintain and update Excel spreadsheets for cost analysis and reporting

Assist sales representatives and sales management with administrative and operational tasks

File, copy, scan, and organize documents

Schedule equipment and software deliveries, moves, and pickups

Escalate service-related issues on behalf of customers

Audit, create, and process invoices accurately and timely

Support month-end closing activities, including required overtime during closing week

Qualifications

Minimum 2 years of office experience, preferably in an administrative or customer service role

Proficiency in Microsoft Excel, including copy/paste, find, filter, custom sorting, and working across multiple sheets

Proficiency in Microsoft Word

Typing speed of 50-60 words per minute

Strong ability to follow directions, take detailed notes, and manage deadlines

Ability to work independently while also collaborating with a manager from another branch

Strong organizational skills and attention to detail

Preferred (Not Required) Skills

Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexing values

• Hours will be M-F 8:00AM - 5:00PM
• Required overtime during closing week (last week of each month) to support business operations
• Some travel may be required

What We Offer

Clear advancement and growth opportunities, including leadership paths

Medical, Dental, Vision, and Life Insurance