Administrative Assistant

MMI Industrial & Steel; Phoenix (AZ); On-site; USD 40,000 - 52,000; Full time

Job summary

MMI Industrial & Steel in Phoenix, AZ is seeking an administrative specialist to support construction and payroll processes. You will partner with Superintendents to handle data entry, document control, scheduling, and clerical tasks.

The role requires Microsoft Office proficiency, strong organizational skills, and the ability to maintain confidentiality while coordinating between Safety, Supervisory, and other departments.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in construction management support and payroll related tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Document control
• Payroll experience - audit timesheets and ensure compliance
• Daily data entry and log maintenance
• Collect and distribute mail and communications
• Provide administrative support such as scheduling, recordkeeping, and document preparation
• Support office operations, including equipment rentals, invoice processing, payroll approvals, or other location-specific tasks
• Provide administrative assistance to Supervisory team, Safety, or other departments as needed
• Maintain records to ensure compliance with company and worksite policies
• Perform other duties assigned to meet clerical needs

Skills

Strong organizational skills

Multitasking abilities

Verbal and written communication

Customer service orientation

Confidentiality handling

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Position Summary

Experience in construction management support and payroll support. This role will partner closely with the Superintendents for hands on data processing and day to day clerical tasks.

Role and Responsibilities

• Document control
• Payroll experience - audit timesheets and ensure compliance.
• Daily data entry and log maintenance.
• Collect and distribute mail and communications.

• Provide administrative support such as scheduling, recordkeeping, and document preparation.

• Support office operations, which may include equipment rentals, invoice processing, payroll approvals, or other location-specific tasks.

• Provide administrative assistance to Supervisory team, Safety, or other departments as needed.

• Maintain records to ensure compliance with company and worksite policies.

• Perform other duties assigned to meet clerical needs.

Qualifications and Experience

• High school diploma or equivalent; associate degree preferred.
• Construction management support
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Skills:

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Professional demeanor and customer service orientation.
• Ability to maintain confidentiality and handle sensitive information.