Administrative Assistant

TV Guide On Screen; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

TV Guide On Screen in Phoenix, AZ is seeking an administrative professional to support construction management and payroll processes. You will partner with Superintendents for data processing and daily clerical tasks, ensuring accuracy and timely completion of documents.

Your responsibilities include document control, payroll audits, data entry, mail distribution, scheduling, and cross‑department support. Strong MS Office skills and confidentiality are essential in a fast-paced site office.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Construction management support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Document control
• Payroll experience - audit timesheets and ensure compliance.
• Daily data entry and log maintenance.
• Collect and distribute mail and communications.
• Provide administrative support such as scheduling, recordkeeping, and document preparation.
• Support office operations, which may include equipment rentals, invoice processing, payroll approvals, or other location-specific tasks.
• Provide administrative assistance to Supervisory team, Safety, or other departments as needed.
• Maintain records to ensure compliance with company and worksite policies.
• Perform other duties assigned to meet clerical needs.

Skills

organizational skills

communication skills

confidentiality

Education

High school diploma or equivalent

Associate degree preferred

Tools

Excel

Outlook

Word

Job description

Position Summary

Experience in construction management support and payroll support. This role will partner closely with the Superintendents for hands on data processing and day to day clerical tasks.

Position Summary

Experience in construction management support and payroll support. This role will partner closely with the Superintendents for hands on data processing and day to day clerical tasks.

Role and Responsibilities

• Document control
• Payroll experience - audit timesheets and ensure compliance.
• Daily data entry and log maintenance.
• Collect and distribute mail and communications.
• Provide administrative support such as scheduling, recordkeeping, and document preparation.
• Support office operations, which may include equipment rentals, invoice processing, payroll approvals, or other location-specific tasks.
• Provide administrative assistance to Supervisory team, Safety, or other departments as needed.
• Maintain records to ensure compliance with company and worksite policies.
• Perform other duties assigned to meet clerical needs.

Qualifications And Experience

• High school diploma or equivalent; associate degree preferred.
• Construction management support
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Skills

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Professional demeanor and customer service orientation.
• Ability to maintain confidentiality and handle sensitive information.