0000 Facility - Administrative Assistant

Harboroaks; Columbus (OH); On-site; USD 40,000 - 48,000; Full time

Job summary

Harboroaks in Columbus, OH is seeking an administrative support specialist to assist facility management, ensuring smooth daily operations and timely communication.

Responsibilities include coordinating meetings, taking minutes, handling confidential material, creating reports and presentations, and supporting contract management and project tasks; occasional reception coverage and calendar updates are included.

Qualifications

• High school diploma or equivalent is required.
• Associate’s degree is preferred.
• Strong communication and organization skills.

Responsibilities

• Support managers and employees with organization and communication tasks.
• Handle confidential and time-sensitive material with discretion.
• Communicate via phone and email to ensure timely, high-quality work.
• Attend meetings and take accurate minutes.
• Assist in contract management and project support.
• Create spreadsheets, manage databases, and prepare reports and documents.
• May cover the reception desk and manage calendars.

Skills

Communication

Calendar management

Email handling

Meeting coordination

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Database management

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicates via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attends meetings and take accurate minutes.

• Assisting in contract management and project support.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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