Administrative Assistant / IT Support Specialist

1110~St. Peter the Apostle; Libertytown (MD); On-site; USD 20,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

403(b) plan

Job summary

St. Peter the Apostle Parish in Union Bridge, MD seeks an Administrative Assistant / IT Support Specialist to handle receptionist duties and parish office technology.

Responsibilities include front-desk support, data entry in Ministry Platform, and coordinating hall rentals and sacramental records. The role emphasizes hospitality, strong communication, and proficiency with Microsoft Office 365; experience with Ministry Platform and Windows 11 is valued.

Qualifications

• Prior receptionist and/or administrative assistant experience in a professional work setting required.
• Excellent verbal and written communication skills.
• Thorough knowledge of computers, especially Microsoft Office 365. Willingness to learn the Archdiocesan software, Ministry Platform.

Responsibilities

• Welcome and direct visitors; answer calls and route messages with hospitality.
• Provide general information on parish services and programs.
• Maintain parish databases and sacramental registries.
• Assist with mail, correspondence and mass preparations.
• Coordinate hall rentals and event logistics.
• Provide tech support for staff (Office 365, Windows 11).

Skills

Receptionist experience

Administrative support

Excellent communication

Tools

Microsoft Office 365

Windows 11

Ministry Platform

Job description

Job Category : Administrative/Clerical

Requisition Number : ADMIN002704

• Full-Time

Locations

Showing 1 location

Description

St. Peter the Apostle Parish, located in Union Bridge, MD, seeks candidates for an Administrative Assistant / IT Support Specialist. The Administrative Assistant / IT Specialist will provide support and receptionist services for the parish office along with technology, and hall rental support.

Essential Functions

• Welcome and direct visitors; answer telephone calls appropriately; retrieve and return or route messages; answer routine questions to assist other staff, volunteers, parishioners and prospective parishioners cordially and with extraordinary hospitality.
• Responds to phone/in-person requests by providing general information regarding parish registration, faith formation programs, sacramental programs, food pantry donations, etc.
• Handles requests for Mass Cards and assists in maintaining database for Mass Intentions.
• Assists in distributing incoming mail for staff.
• Composes and types correspondence as requested; performs basic administrative and clerical duties which would include thank you for memorial/monetary donations
• Inputs data into Ministry Platform, updating parish census information when needed, parish registrations, funerals, weddings, etc.
• Records information in official sacramental registries for baptisms, First Communion, Confirmation, Marriages and Funerals.
• Prepares sacrament certificates and sponsor certificates on request and either gives the certificates to the requestor directly or send the certificate via regular mail
• Helps to organize and complete the yearly Mass count
• Assists in the preparation of mass mailings, special liturgical programs, etc.
• Schedules and arranges baptisms by helping parents to select a date, obtains the necessary information for the baptismal registry, prepares baptismal certificates, obtains sponsor certificates, and delivers paperwork to church.
• Prepares a schedule for the money counters every six months and arranges subs if necessary. Organizes new teams and additional team members if needed.
• Coordinates the unlocking and locking of doors for parish ministries and social events to ensure the safety and security of people and property
• Assists the office manager in the maintenance of the parish calendar, church calendar, and wedding and funeral calendar.
• Helps to coordinate hall rentals to third parties, which includes the showing of the two different halls, the signing of a contract, obtaining a floor plan set up and insurance
• Provide prioritized technical assistance and support for staff with Microsoft Office 365 Tenant and associated tasks and Windows 11.
• Run diagnostic tools to detect any hardware or software issues and maintain current updates for virus protection.
• Maintain confidentiality about the information being processed, stored or accessed by the network.
• Performs other duties as requested.

Position Qualifications

• Prior receptionist and/or administrative assistant experience in a professional work setting required.
• Ability to project a courteous, warm and welcoming, and empathetic image to the public and to all constituents, whether on the telephone or in person
• Excellent verbal and written communication skills
• Thorough knowledge of computers, especially Microsoft Office 365. Willingness to learn the Archdiocesan software, Ministry Platform.
• General knowledge of the Catholic Church, including Sacraments. Ability to support the Mission of the Catholic Church and to embody it in all interactions with others.
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, parishioners, representatives from all levels of the church, civic organizations, business professionals and the general public
• Ability to maintain confidentiality and professional demeanor in all situations

Pay Rate: $17.50, Hourly

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.