Administrative Assistant

Praesum Healthcare; Philadelphia (Philadelphia County); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and STD

Medical FSA

Paid Time Off

Education reimbursement

Career advancement opportunities

Job summary

Beacon Point Recovery Center is seeking an Administrative Assistant to welcome admissions, manage paperwork, handle phone inquiries, and coordinate with staff to keep the facility running smoothly. The role emphasizes strong organizational skills, clear communication, and proficient MS Office use in a fast-paced healthcare setting.

The position is full-time with standard business hours in Philadelphia. Ideal candidates have a high school diploma plus relevant administrative experience and a

Qualifications

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both verbal and written.
• Proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Welcome and assist with admissions and drop-offs, ensuring a friendly and efficient process.
• Support admissions by handling paperwork, data entry, and other administrative tasks.
• Manage incoming phone calls, directing inquiries to the appropriate departments and providing information.
• Coordinate with team members to ensure seamless workflow.
• Assist in alleviating operational stress by providing administrative support.
• Contribute to overall throughput by enhancing operational efficiency.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Education

High school diploma

Office administration certification

Tools

MS Office

Job description

Beacon Point Recovery Center

Position Title: Administrative Assistant

Administrative Assistant Job Description

• Welcome and assist with admissions and drop-offs, ensuring a friendly and efficient process.
• Support the admissions process by handling paperwork, data entry, and other administrative tasks.
• Manage incoming phone calls, directing inquiries to the appropriate departments and providing information as needed.
• Coordinate with other team members to ensure a seamless and ergonomic workflow.
• Assist in alleviating operational stress currently placed on the techs by providing administrative support.
• Contribute to the overall throughput of the facility by enhancing operational efficiency.

Administrative Assistant Work Schedule

• Monday through Friday, with hours from 9:00 am to 5:00 pm or 10:00 am to 6:00 pm.

Required Qualifications

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both verbal and written.
• Proficiency in MS Office (Word, Excel, Outlook).

Preferred Qualifications

• Experience in a healthcare or admissions setting.
• Familiarity with data entry and office management systems.

Administrative Assistant Compensation

Hourly rate competitive with experience and location

Full time employees may be eligible for the following:

• Insurance: Medical, Dental, Vision, and STD options
• Medical FSA and Dependent Care Account
• Accrued Paid Time Off (PTO)
• Education reimbursement
• Career Advancement Opportunities

*** This job does NOT sponsor visa's and we are unable to consider out of country applicants ***