Administrative Assistant

St Theresa Catholic Parish In Frederick; Frederick (CO); On-site; USD 32,000 - 52,000; Full time

Job summary

St Theresa Catholic Parish In Frederick is seeking an Administrative Assistant to join the parish office. You will be the first face visitors see, greet guests, answer calls, screen inquiries, and support event preparations.

Responsibilities include coordinating schedules for priests and parish events, handling mail and deliveries, maintaining contracts for weddings, baptisms, funerals, and providing basic information in person, by phone, and by email.

Qualifications

• Bilingual English/Spanish required.
• Knowledge of basic office equipment and procedures.
• Proficiency in Microsoft Office applications.
• Professional appearance and attitude.
• Strong written and verbal communication skills.

Responsibilities

• Greet and welcome visitors as the first point of contact.
• Handle telephone and in-person inquiries, screen and forward calls.
• Keep reception area tidy and prepare information for visitors.
• Provide basic information in-person, by phone, and email.
• Receive and distribute mail and deliveries.
• Coordinate scheduling for priests and parish events.
• Maintain contracts for weddings, baptisms, funerals, and presentations.
• Support administrative duties for church groups.

Skills

Bilingual English/Spanish

Microsoft Office

Organization

Communication

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Description

The administrative assistant is a crucial team member to the parish office, the first face to welcome and greet visitors. The receptionist serves as the filter to the in-person traffic and communications into the parish office; while aids in regular recording, communicating, and preparations for Parish operations and events.

• -Collaboration with Pastor & Staff for better function &
• operations of office.
• - Greet & welcome guests as soon as they arrive
• - Handle telephone & in-person inquiries from visitors
• - Answer, screen & forward incoming phone calls
• - Ensure reception area is tidy and presentable
• - Provide basic and accurate information in-person and via phone/email
• - Receive and distribute mail & deliveries
• - Maintain contracts – weddings/ Quinceañeras/ baptisms/ funerals/ presentations
• - Coordinating & scheduling for priests & parish events
• -Maintain respect for the rules and regulations of the Church
• -Administrative Duties to support the church groups – copies and notifications
• - Administrative Duties to support the church groups

Requirements

• Bilingual – English | Spanish
• Knowledge of basic office equipment
• Proficiency in Microsoft Office applications & Programs
• Professional, Attitude & Appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• High school degree
• Flexibility with work schedule