Administrative Assistant

Express Employment Professionals - Cincinnati East; Pearl City (HI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical coverage through HMSA

401(k) / profit sharing after one year

Vacation benefits

Job summary

Express Employment Professionals - Cincinnati East is recruiting for an Administrative / Accounting Assistant for a small union construction company in Pearl City. The role supports day-to-day office operations, payroll, documentation, and project records in a fast-paced, multi-hat environment.

You will work with the office manager and operations team, handle data entry, payroll postings, AP, and insurance certificates while maintaining accurate records and confidentiality.

Qualifications

• Excel proficiency is required; candidate should have at least average working knowledge.
• Administrative office experience required.
• Strong attention to detail.
• Good follow through and organizational skills.
• Able to problem solve and track down missing information.
• Comfortable handling sensitive employee and company information.

Responsibilities

• Data entry and electronic filing
• Payroll support and posting
• Certified payroll documentation
• Accounts payable and invoice follow up
• Contracts and certificates of insurance
• Collect documentation and information from operations
• General construction paperwork
• Answer phones as needed
• Maintain accurate records and follow up on missing paperwork
• Assist with general administrative and accounting duties

Skills

Excel proficiency

Administrative office experience

Attention to detail

Follow through / organization

Problem solving

Confidential information handling

Tools

Excel

Job description

Job Title

Administrative / Accounting Assistant

Schedule

8:00 AM to 4:00 PM

Some schedule flexibility may be available later.

Location

Pearl City Industrial area

Onsite only. No remote work.

Job Description

Small construction company seeking an Administrative / Accounting Assistant to provide day to day office, accounting, payroll, and project documentation support. This person will work closely with the office manager and operations team and needs to be comfortable handling multiple responsibilities in a small office environment.

Duties

• Data entry and electronic filing
• Payroll support and posting
• Certified payroll documentation
• Accounts payable and invoice follow up
• Contracts and certificates of insurance
• Collect documentation and information from operations
• General construction paperwork
• Answer phones as needed
• Maintain accurate records and follow up on missing paperwork
• Assist with general administrative and accounting duties

Requirements

• Excel proficiency is required. Candidate should have at least average working knowledge
• Administrative office experience
• Strong attention to detail
• Good follow through and organizational skills
• Able to problem solve and track down missing information
• Comfortable handling sensitive employee and company information

Preferred Experience

• Construction industry experience
• Familiarity with construction terminology and paperwork
• Accounting or bookkeeping experience
• Payroll experience
• Certified payroll experience
• Union environment experience

Company Information

Small union construction company located in the Pearl City Industrial area. The company typically processes approximately 35 to 40 paychecks per week, with approximately five office or supervisory employees. Most employees are union field employees.

The office is small, so employees need to be comfortable wearing multiple hats rather than working within a narrowly defined position.

Benefits upon company hire

• Employee medical coverage through HMSA
• 401(k) / profit sharing eligibility after one year
• Vacation benefits

Hiring Process

• Express sends resume to client
• Client conducts at least a phone interview before starting the candidate
• Background check requested after selectionNo drug test requested at this time
• Client needs to provide the background screening criteria

Internal Recruiting Notes

Excel is non negotiable. Prioritize candidates with accounting experience, construction office experience, payroll, certified payroll, or strong administrative backgrounds. The client is open to paying toward the higher end of the range for stronger construction, administrative, or accounting experience.

The client specifically needs someone who can work independently, follow up with operations, handle changing requirements, and manage a variety of responsibilities without needing everything to be completely structured.