Payroll Assistant

Vanguard Group Staffing; Town of Pelham (NY); On-site; USD 28,000 - 39,000; Full time

Job summary

Vanguard Group Staffing is seeking an Administrative/Payroll Assistant for the construction industry. This onsite, long-term temporary role focuses on payroll preparation, employee records, and onboarding system implementation.

The position requires attention to detail, familiarity with MS Office, and exposure to payroll processes for union and non-union staff. Onboarding documentation and confidential information must be handled professionally.

Qualifications

• MS Office skills and payroll-support experience required.
• Construction industry exposure strongly preferred.
• Experience collecting, reviewing, and maintaining employee onboarding documents.
• Experience with FOUNDATION software is a plus.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Assisting with administrative functions and payroll compliance.
• Assisting with processing payroll for union and non-union employees.
• Reviewing employee timecards for accuracy, proper approvals, job codes, cost codes, and pay classifications.
• Verifying regular hours, overtime, shift differentials, prevailing wages, union rates, deductions, and other payroll adjustments.
• Maintaining accurate employee payroll records, including wage rates, union classifications, tax information, direct deposit details, and benefit deductions.
• Supporting the implementation of a new employee onboarding system.
• Contacting employees to obtain updated or missing onboarding documents.
• Reviewing onboarding records to ensure required documents are complete, current, and properly entered into the system.
• Maintaining employee documentation, including Form I-9, Form W-4, direct deposit authorizations, identification, certifications, union information, and company-required forms.
• Protecting confidential employee information.
• Performing additional administrative duties as assigned.

Skills

MS Office skills

Payroll-support experience

Construction industry exposure

Onboarding documents experience

FOUNDATION software

Tools

FOUNDATION software

Job description

Job Description

Job Description

** Administrative/Payroll Assistant – Construction Industry**

We are seeking a detail-oriented Administrative Payroll Assistant. This position will assist with payroll preparation, employee record maintenance, union reporting, and the implementation of a new employee onboarding system. This is an onsite Monday through Friday long-term temporary position, with the potential for temporary-to-direct hire.

** Key Responsibilities Include:**

• Assisting with administrative functions and payroll compliance.
• Assisting with processing payroll for union and non-union employees.
• Reviewing employee timecards for accuracy, proper approvals, job codes, cost codes, and pay classifications.
• Verifying regular hours, overtime, shift differentials, prevailing wages, union rates, deductions, and other payroll adjustments.
• Maintaining accurate employee payroll records, including wage rates, union classifications, tax information, direct deposit details, and benefit deductions.
• Supporting the implementation of a new employee onboarding system.
• Contacting employees to obtain updated or missing onboarding documents.
• Reviewing onboarding records to ensure required documents are complete, current, and properly entered into the system.
• Maintaining employee documentation, including Form I-9, Form W-4, direct deposit authorizations, identification, certifications, union information, and company-required forms.
• Protecting confidential employee information.
• Performing additional administrative duties as assigned.

** Qualifications**

• MS Office skills and payroll-support experience.
• Construction industry exposure strongly preferred.
• Experience collecting, reviewing, and maintaining employee onboarding documents.
• Experience with FOUNDATION software is a plus.
• Ability to handle confidential information with professionalism and discretion.