Administrative Assistant

TART CPA PLLC; Pearl (MS); On-site; USD 28,000 - 40,000; Full time

Job summary

TART CPA PLLC in Pearl, MS seeks an Administrative Assistant to support front-office operations on-site. The role is available as full-time or part-time and involves answering phones, scheduling appointments, and maintaining files for a small accounting/professional services team.

You will handle data entry, update records, scan documents, and coordinate communication between clients and staff to ensure smooth office workflows.

Qualifications

• Strong administrative assistance and clerical skills.
• Professional phone etiquette and clear communication for clients and team.
• Experience providing executive administrative assistance, such as calendar management and meeting coordination.

Responsibilities

• Organize and maintain hardcopy and electronic files.
• Prepare and scan documents.
• Schedule appointments for multi-office staff.
• Maintain electronic client data and records updates.
• Data entry and coordination between clients and team.

Skills

Administrative support

Phone etiquette

Executive support

Office software

Attention to detail

Time management

Confidentiality

Team collaboration

Education

High school diploma

Tools

Microsoft Office

Office equipment

Job description

Role Description The Administrative Assistant is a full-time or part-time, on-site role based in Pearl, MS. This role involves managing front-office operations, including answering and directing phone calls and scheduling appointments. Daily responsibilities include organizing and maintaining hardcopy and electronic files, preparing and scanning documents, scheduling appointments for multi-office staff and maintaining electronic client data. The Administrative Assistant will also assist with data entry, updating records, and coordinating communication between clients and team members to ensure smooth office operations.

Qualifications

• Strong administrative assistance and clerical skills.
• Professional phone etiquette and clear communication skills for interacting with clients and internal team members.
• Experience providing executive administrative assistance, such as calendar management, meeting coordination, and follow-up tasks.
• Proficiency with office software (e.g., Microsoft Office or similar tools) and office equipment.
• High level of attention to detail, organization, and time management in a professional office setting.
• Ability to work on-site in Pearl, MS, collaborate with a team, and handle confidential information responsibly.
• Prior experience in an accounting, professional services firm or medical office is preferred but not required.
• High school diploma or equivalent required; additional administrative or business coursework is a plus.