Administrative Assistant

Amerisewn; Pawtucket (RI); On-site; USD 40,000 - 54,000; Full time

Job summary

Amerisewn in Pawtucket, Rhode Island is seeking an Administrative Coordinator to support daily office operations, shipping activities, and HR processes. This hands-on role offers exposure across departments in a collaborative team environment.

You will maintain records, assist with onboarding, prepare reports, answer calls, and help create marketing materials. A high school diploma and strong organization are required to thrive in this in-person position.

Qualifications

• High school diploma or GED required.
• Strong organizational skills and attention to detail.
• Basic computer proficiency with MS Office (Word, Excel, Outlook, Teams).
• Ability to learn new software systems and processes.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Reliable, professional, and team-oriented work ethic.
• Ability to work full-time in an in-person office environment.

Responsibilities

• Provide administrative support for daily office operations and business activities.
• Assist with shipping and fulfillment processes, including order tracking, documentation, and recordkeeping.
• Support HR activities such as onboarding, employee records, payroll administration, and benefits documentation.
• Answer phone calls, greet visitors, and help maintain a professional and welcoming office environment.
• Prepare reports, maintain databases, and ensure records are accurate and up to date.
• Coordinate office supplies, vendor services, meetings, and other administrative activities.
• Assist with creating marketing materials, social media posts, company communications, and event-related tasks.
• Support cross-functional projects and perform other administrative duties as needed.

Skills

Organizational skills

MS Office proficiency

Communication skills

Learning new software

Multitasking

Team-oriented

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

We are a growing Pawtucket, Rhode Island manufacturer, designing and manufacturing complex stitched protective gear for military, healthcare and consumer industries. We are looking for a new team member on our administrative team. Amerisewn is a team environment where we all support each other across departments to reach our goals. We value perseverance and the drive to learn and grow over specific experience.

Job Overview

Are you organized, detail-oriented, and looking to build your administrative skills in a professional office environment? We're seeking an Administrative Coordinator to support the daily operations that keep our business running smoothly.

Working closely with the Office and Client Services Manager, you'll provide administrative support across office operations, shipping activities, and human resources processes. Responsibilities include maintaining records, processing transactions, coordinating routine administrative tasks, and assisting with day-to-day office activities.

This is a great opportunity for someone who enjoys a variety of responsibilities, values accuracy and organization, and is eager to gain experience in multiple areas of business operations while contributing to a collaborative team environment.

Key Responsibilities

• Provide administrative support for daily office operations and business activities.
• Assist with shipping and fulfillment processes, including order tracking, documentation, and recordkeeping.
• Support human resources activities such as onboarding, employee records, payroll administration, and benefits documentation.
• Answer phone calls, greet visitors, and help maintain a professional and welcoming office environment.
• Prepare reports, maintain databases, and ensure records are accurate and up to date.
• Coordinate office supplies, vendor services, meetings, and other administrative activities.
• Assist with creating marketing materials, social media posts, company communications, and event-related tasks.
• Support cross-functional projects and perform other administrative duties as needed.

Qualifications

Required:

• High school diploma or GED equivalent.
• Strong organizational skills and attention to detail.
• Basic computer proficiency, including experience with Microsoft Office applications such as Word, Excel, Outlook, and Teams.
• Ability to learn new software systems and processes.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize work in a fast-paced environment.
• Reliable, professional, and team-oriented work ethic.
• Ability to work full-time in an in-person office environment.

Preferred Qualifications:

• Previous experience in an administrative, receptionist, customer service, or office support role.
• Experience working in a shipping, fulfillment, manufacturing, or warehouse environment.
• Familiarity with business software, inventory systems, shipping platforms, or databases.
• Experience creating social media content, marketing materials, or supporting marketing initiatives.
• Experience with data entry, recordkeeping, or maintaining business documents.

This is an excellent opportunity for someone looking to build their administrative and business operations experience while working in a supportive, team-oriented environment. You'll gain exposure to a variety of functions, develop valuable professional skills, and play an important role in helping our organization run smoothly every day.