Office Operations & Purchasing Coordinator

Adecco Portugal; East Providence (RI); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401K plan

Commuter benefits

Job summary

Adecco Staffing is partnering with a local manufacturer in East Providence, RI to fill an Office Operations & Compliance Coordinator role. You will handle front desk duties, manage office operations, and support safety and vendor documentation to keep the site compliant and organized.

The position also covers purchasing support, employee engagement, and event logistics, requiring strong organization and communication skills in a manufacturing setting.

Qualifications

• Associate's or Bachelor's degree preferred.
• 2-5 years of administrative/office management or operations support experience.
• Experience in a manufacturing or industrial environment is a plus.

Responsibilities

• Serve as the first point of contact for visitors and guests, sign-in, and screening.
• Maintain lobby, conference rooms, and shared office spaces for a professional look.
• Oversee mail, packages, and shipments; coordinate with vendors for services.
• Assist with indirect purchasing and ensure PO/invoice processing with accounting.
• Support safety compliance tasks and maintain SDS library and records.
• Coordinate employee engagement events and internal meetings.
• Support site activities and provide general administrative support.

Skills

Strong organizational

Excellent communication

Multitasking

Attention to detail

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Adecco Staffing is partnering with a local manufacturer in East Providence, RI seeking an Office Operations & Compliance Coordinator is responsible for ensuring the smooth day-to-day operation of the office and administrative functions of the facility. This role supports front desk operations, indirect purchasing, vendor documentation, safety compliance support, and employee engagement activities.

This position serves as the first point of contact for visitors and plays a key role in maintaining an organized, professional, and well-functioning workplace.

Front Desk & Visitor Management

• Serve as the first point of contact for all visitors and guests
• Welcome visitors and ensure proper visitor sign-in and screening procedures
• Issue visitor badges and notify employees of arrivals
• Maintain a professional and organized lobby and reception area
• Assistwith coordination of customer visits and site tours

Office Operations

• Maintain conference rooms, lobby, and shared office spaces
• Ensure breakroom and office supplies are stocked
• Manage incoming and outgoing mail, packages, and shipments
• Coordinate with vendors for office services and facility support
• Assist with preparation and logistics for internal meetings

Indirect Purchasing & Supply Management

• Manage purchasing of non-production items, including:
• Office supplies
• Breakroom supplies
• PPE and safety supplies
• General facility and administrative supplies
• Maintain inventory of frequently used supplies
• Work with accounting to ensure purchase orders and invoices are properly processed

Vendor Administration

• Maintain vendor documentation including:
• W-9 forms
• Certificates of Insurance
• Vendor contact information
• Send and track annual vendor questionnaires
• Assist with vendor onboarding and documentation requirements

Safety & Environmental Compliance Support

• Maintain and organize the company's Safety Data Sheet (SDS) library
• Ensure SDS documentation is accessible and current
• Assist with chemical inventory tracking
• Support labeling compliance and hazard communication documentation
• Assist with waste tracking logs and usage calculations
• Support documentation needed for safety and environmental compliance

Employee Experience & Company Events

• Coordinate company events and employee engagement activities
• Support logistics for company meetings and celebrations

Qualifications

Education & Experience

• Associate's or Bachelor's degree preferred
• 2-5 years of administrative, office management, or operations support experience
• Experience in a manufacturing or industrial environment is a plus

Skills

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple responsibilities simultaneously
• Strong attention to detail and follow-through
• Proficiency in Microsoft Office (Outlook, Excel, Word)

Pay Details: $24.00 to $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.