Administrative Assistant (Part Time)

Pyramid Healthcare

Pittsburgh (Allegheny County)

On-site

USD 20,664 - 27,552

Part time

14 days+

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Benefits offered by this job

Medical, Dental, and Vision Insurance

Flexible Spending Accounts

Life Insurance

Paid Time Off

401(k) with Company Match

Tuition Reimbursement

Employee Recognition Programs

Referral Bonus opportunities

Job summary

A dedicated healthcare organization in Pittsburgh is seeking a part-time office coordinator to manage front office tasks, oversee appointment scheduling, and maintain medical records. The role requires excellent communication skills, proficiency in Microsoft Office, and a high school diploma. Experience in administrative functions and behavioral healthcare is preferred. Flexible work schedule includes weekends and Friday evenings, offering an opportunity to contribute to patient care in a supportive environment.

Qualifications

Experience in administrative functions preferred.
Experience within the behavioral healthcare field preferred.

Responsibilities

Manage the front office of the facility.
Greeting clients as they enter the facility.
Oversee the scheduling of all appointments.
Maintain medical records filing.
Perform basic clerical duties including answering phones.

Skills

Excellent oral and written communication skills

Proficiency in Microsoft Office

Ability to learn new systems

Crisis management skills

Knowledge of federal and state standards

Education

High School diploma

Bachelor’s degree (preferred)

Job description

6 days ago Be among the first 25 applicants

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well‑being.

Schedule: Part Time (Weekends and Friday Evening)

Summary: Organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. Responsible for following intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Essential Duties And Responsibilities

Manage the front office of the facility.
Greeting clients as they enter the facility.
Oversee the scheduling of all appointments.
Oversee medical records filing, transcription, and transfer of records and assist the facility in completing these responsibilities.
Perform basic clerical duties including but not limited to answering phones, mailing, administrative filing, copying, faxing and typing.
Purchase office and client supplies.
Assist with intake process and billing sheets.
Maintains office equipment including corresponding with vendors when maintenance is required.
Handles the petty cash.
Responsible for the appearance, cleanliness and organization of the office.
Other duties as assigned.

Supervisory Responsibilities

None

Required Qualifications

Education, Licensure, & Experience

High School diploma required. Bachelor’s degree preferred.
Experience in administrative functions preferred.
Experience within the behavioral healthcare field preferred.

Job Knowledge, Skills, And Abilities

Excellent oral and written communication and interpersonal skills.
Proficiency in Microsoft Office.
Ability to learn new systems including electronic medical records.
Ability to handle a crisis and/or potential risk situation and react appropriately.
A working knowledge of federal and state standards as well as regulating body and compliance standards.

Physical Demands

While performing the duties of this job, the employee is frequently required to talk or hear. The employee is regularly required to sit, use hands to finger, handle, or feel, and reach with hands and arms. The employee is occasionally required to climb stairs, stand, walk, stoop, twist, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. The employee must seldom lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The noise level in the work environment is usually moderately quiet & indoors. This position will require local travel. This position will be scheduled based on operational need & will be required to provide own transportation. Incumbent may be exposed to virus, disease, and/or infection from clients in the work environment. Incumbent may be exposed to traumatic situations (i.e. psychiatric).

Pyramid CORE Values

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors, and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

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