Administrative Assistant

The State Group; Owensboro (KY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

100% paid medical, dental, and vision

Paid time off including vacation, sick

401(k) Retirement Plan with company 3%

Competitive compensation and annualpay

Job summary

The State Group is seeking an Administrative Assistant to support our Operations team on a 24-month project in Hawesville, Kentucky. This role involves data entry, timekeeping, and coordination with payroll to ensure smooth operations across the project.

Ideal candidates have 2+ years in data entry/timekeeping, strong organizational skills, and proficiency with Microsoft Office. On-site position with competitive compensation and extensive benefits described.

Qualifications

• Minimum 2+ years of experience in data entry/timekeeping or related admin role.
• Experience in the construction industry is preferred.
• Strong time management skills with the ability to prioritize multiple tasks.
• Excellent attention to detail and organizational skills.
• Proficiency with Microsoft Office and email; ability to handle confidential information.

Responsibilities

• Accurately enter and update data on project records.
• Maintain accurate files, records, and reports for payroll/operations.
• Coordinate with payroll team to streamline communication and align operations.
• Manage timekeeping tasks, track hours, resolve discrepancies, ensure payroll accuracy.
• Perform various administrative duties as assigned.

Skills

Data entry

Timekeeping

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Current job opportunities are posted here as they become available.

For more than 65 years, The State Group's 3,500+ professionals have built and maintained the infrastructure that keeps businesses and industries moving across North America. Today, the company is a multi-trade industrial contractor powering industry solutions and sustaining critical operations across electrical, mechanical, civil, communications, maintenance, and emerging technology—from major construction projects to the ongoing work that keeps critical operations running as a trusted service partner of choice.

We invest in our people, technology, and innovation to strengthen how we work today and prepare for what's ahead. At The State Group, there are tremendous opportunities to build your skills, grow your career, and be part of something bigger.

The State Group is seeking an Administrative Assistant to support our Operations team on a project in Hawesville, Kentucky. This is a 24-month project with the potential for continued opportunities on future projects upon completion

BENEFITS OF WORKING WITH US

This position is integral to our success and offers opportunities for career advancement.

• 100% PAID medical, dental, and vision insurance.
• Paid time off, including vacation, sick days, and holidays.
• 401(k) Retirement Plan with company match and immediate vesting.
• Competitive compensation, annual pay increases, and bonuses.
• State embraces and encourages workplace diversity.
• Forge partnerships that last through teamwork, integrity, and respect.

WHAT YOU WILL DO

Accurately enter and update data.

Maintain accurate records, files, and reports.

Coordinate with the payroll team to streamline communication and align operations.

Manage timekeeping tasks, including tracking employee hours, resolving discrepancies, and ensuring payroll accuracy.

Perform various administrative duties as assigned.

WHAT YOU NEED TO JOIN OUR TEAM

2+ years of relevant experience in a timekeeping/data entry role.

Experience in the construction industry is preferred.

Strong time management skills with the ability to prioritize and manage multiple tasks effectively.

Excellent attention to detail and organizational skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and email.

Ability to maintain professionalism, confidentiality, and discretion.

A strong commitment to our team, our customers, and the environments we serve.

Embrace challenges, commit to continuous improvement, and deliver exceptional work.

To learn more about our organization, visit www.stategroup.com.

The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email [e-mail].