Administrative Assistant

White Cap; Orlando (FL); On-site; USD 36,000 - 60,000; Full time

Job summary

White Cap in Orlando seeks an administrative professional to provide clerical support across departments. You will prepare reports, analyze data, and monitor activities while handling confidential information.

The role emphasizes organization, communication, and teamwork in a fast-paced office. Strong MS Office skills, attention to detail, and the ability to manage schedules and documents are essential.

HS diploma or GED and 2–5 years’ experience are preferred; we value initiative and reliability.

Qualifications

• 2–5 years of administrative support experience.
• HS Diploma or GED preferred.
• Strong MS Office and documentation skills.

Responsibilities

• Maintains records, files, and reports for operations.
• Schedules meetings, travel, and department activities.
• Creates/manages templates; produces memos and business documents.
• Proofreads for spelling, grammar, and layout corrections.
• Prepares standard and specialized reports for the manager.
• Provides feedback to management to improve operations.
• Interacts with multiple departments internally and externally.
• Ensures all activity documents are complete and accurate.
• Performs other duties as assigned.

Skills

Microsoft Office proficiency

Team collaboration

Organizational skills

Communication skills

Education

HS Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Responsible for a wide range of administrative and clerical support to assigned departments. Functions involve the preparation of various reports, the analysis of reports with recommended actions, and the supervision and/or monitoring of work activities within the group, department, or office. Duties may be complex in nature and may involve access to confidential information.

Major Tasks, Responsibilities And Key Accountabilities

• Supports the manager by maintaining records, files, reports, and other documentation required for operations.
• Schedules and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Masters the creation, management, and utilization of database templates. Expertly produce general correspondence, polished memos, and professional business documents.
• Proofreads copies for spelling, grammar, and layout, making appropriate corrections.
• Provides standard and specialized reports for the manager using a variety of documents and files.
• Provides feedback to management that will assist in the improvement of operations.
• Involves a high degree of interaction with other departments, both internal and external.
• Ensures all documents associated with activities are complete and accurate.
• Performs other duties as may be assigned.

Nature and Scope

• Refers complex, unusual problems to supervisor.
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
• None.

Work Environment

• Located in a comfortable indoor area. Conditions could produce mild discomfort on occasion.
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• Typically requires overnight travel less than 5% of the time.

Education And Experience

• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

• Knowledge of various business technologies, including Microsoft Office, along with strong technical documentation skills.
• Must have experience working in a team-oriented, collaborative environment.
• Associate's degree with administrative skills from a business school preferred.
• Self starter with excellent organizational & communication skills.

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affiantative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.