Administrative Assistant

Dayton Superior Corporation; Orlando (FL); On-site; USD 42,000 - 55,000; Full time

Job summary

Dayton Superior is seeking an Administrative Assistant to support assigned departments with clerical tasks, reporting, and document management. The role involves coordinating meetings, travel, and department activities, while ensuring accuracy and confidentiality of information.

The candidate should have 2–5 years of experience, HS diploma or GED, and strong organizational and communication skills, plus familiarity with Microsoft Office in a team-oriented environment.

Qualifications

• HS Diploma or GED strongly preferred.
• Generally 2-5 years of experience in area of responsibility.
• Associates degree with administrative skills preferred.
• Knowledge of Microsoft Office and strong technical documentation skills.
• Experience working in a team-oriented, collaborative environment.

Responsibilities

• Provide administrative and clerical support to assigned departments.
• Schedule and organize meetings, travel, conferences, and department activities.
• Create and manage database templates; produce general correspondence and professional documents.
• Proofread copies for spelling, grammar, and layout.
• Prepare standard and specialized reports for management.

Skills

Organizational skills

Teamwork

Communication skills

Self-starter

Technical documentation

Education

HS Diploma or GED

Associate's degree in administrative skills

Tools

Microsoft Office

Job description

A position at White Cap isn't your ordinary job. You'll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Responsible for a wide range of administrative and clerical support to assigned departments. Functions involve the preparation of various reports, the analysis of reports with recommended actions, and the supervision and/or monitoring of work activities within the group, department, or office. Duties may be complex in nature and may involve access to confidential information.

Major Tasks, Responsibilities and Key Accountabilities

• Supports the manager by maintaining records, files, reports, and other documentation required for operations.

• Schedules and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department.

• Masters the creation, management, and utilization of database templates. Expertly produce general correspondence, polished memos, and professional business documents.

• Proofreads copies for spelling, grammar, and layout, making appropriate corrections.

• Provides standard and specialized reports for the manager using a variety of documents and files.

• Provides feedback to management that will assist in the improvement of operations.

• Involves a high degree of interaction with other departments, both internal and external.

• Ensures all documents associated with activities are complete and accurate.

• Performs other duties as may be assigned.

Nature and Scope

• Refers complex, unusual problems to supervisor.

• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.

• None.

Work Environment

• Located in a comfortable indoor area. Conditions could produce mild discomfort on occasion.

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

• Typically requires overnight travel less than 5% of the time.

Education and Experience

• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

• Knowledge of various business technologies, including Microsoft Office, along with strong technical documentation skills.

• Must have experience working in a team-oriented, collaborative environment.

• Associate's degree with administrative skills from a business school preferred.

• Self starter with excellent organizational & communication skills.

Functional Area Administration

Work Type On-Site

Company: Dayton Superior

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affiant Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.