Administrative Assistant

White Cap Supply Holdings, LLC.; Orlando (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Dayton Superior in Orlando, FL is seeking an Administrative Assistant to provide broad clerical support across departments. You will manage records, prepare reports, schedule meetings and travel, and ensure documents are accurate and complete.

You will work on a variety of tasks, including proofreading, template creation, and collaboration with internal teams to improve operations. Strong MS Office skills, organization, and communication are essential in a fast-paced, on-site environment.

Qualifications

• HS Diploma or GED strongly preferred.
• Associate's degree in business or related field preferred.
• Generally 2–5 years of experience in area of responsibility.

Responsibilities

• Supports the manager by maintaining records, files, reports, and other documentation required for operations.
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Masters the creation, management, and utilization of database templates. Expertly produce general correspondence, polished memos, and professional business documents.
• Proofreads copies for spelling, grammar, and layout, making appropriate corrections.
• Provides standard and specialized reports for the manager using a variety of documents and files.
• Provides feedback to management that will assist in the improvement of operations.
• Involves a high degree of interaction with other departments, both internal and external.
• Ensures all documents associated with activities are complete and accurate.
• Performs other duties as may be assigned.

Skills

Microsoft Office

Organizational skills

Communication skills

Teamwork

Self-starter

Education

HS Diploma or GED

Associate's degree in business admin or related

Job description

A position at White Cap isn't your ordinary job. You'll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Responsible for a wide range of administrative and clerical support to assigned departments. Functions involve the preparation of various reports, the analysis of reports with recommended actions, and the supervision and/or monitoring of work activities within the group, department, or office. Duties may be complex in nature and may involve access to confidential information.

Major Tasks, Responsibilities and Key Accountabilities

• Supports the manager by maintaining records, files, reports, and other documentation required for operations.

• Schedules and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department.

• Masters the creation, management, and utilization of database templates. Expertly produce general correspondence, polished memos, and professional business documents.

• Proofreads copies for spelling, grammar, and layout, making appropriate corrections.

• Provides standard and specialized reports for the manager using a variety of documents and files.

• Provides feedback to management that will assist in the improvement of operations.

• Involves a high degree of interaction with other departments, both internal and external.

• Ensures all documents associated with activities are complete and accurate.

• Performs other duties as may be assigned.

Nature and Scope

• Refers complex, unusual problems to supervisor.

• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.

• None.

Work Environment

• Located in a comfortable indoor area. Conditions could produce mild discomfort on occasion.

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

• Typically requires overnight travel less than 5% of the time.

Education and Experience

• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

• Knowledge of various business technologies, including Microsoft Office, along with strong technical documentation skills.

• Must have experience working in a team-oriented, collaborative environment.

• Associate's degree with administrative skills from a business school preferred.

• Self starter with excellent organizational & communication skills.

Functional Area Administration

Work Type On-Site

Company: Dayton Superior

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affiant Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.