Administrative Assistant

White Cap Supply Holdings, LLC.; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with company match

Tuition reimbursement

Paid time off

Maternity leave

Parental leave

Sick time

Vacation time

Great Place to Work certification

Inclusive culture

Job summary

White Cap Supply Holdings, LLC. is hiring immediately for an Office Administrator/Administrative Assistant to support daily office operations on-site in Austin, Texas.

The role involves timekeeping, invoicing, accounts, and reporting to keep business processes flowing smoothly. The ideal candidate has 2–5 years of administrative experience, strong computer and communication skills, and an ability to work with multiple teams in a fast-paced environment.

Qualifications

• Strong computer skills and ability to handle multiple tasks.
• Strong communication and influencing skills.

Responsibilities

• Tracks and updates time in our timekeeping software for associates' hours, vacation, sick time, and personal days.
• Runs daily, weekly, and monthly reports for freight audits, stock receipts, and other reports relevant to the position.
• Sets up new job accounts for customers and maintains accounts receivable files on customers.
• Creates manifests to customer purchases.
• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
• Provides operation support as assigned by the manager.
• Answers multi-line phone and routes calls to appropriate personnel.

Skills

Computer skills

Communication skills

Influencing skills

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

White Cap is hiring immediately an Office Administrator/Administrative Assistant!

Do you want a part in helping to Build America? As the leading North American distributor for professional contractors, the White Cap family of brands supplies of our nation’s largest construction projects, including stadiums, roads, bridges, highways, residential housing and more. We are hiring immediately for an Office Administrator/Administrative Assistant!

Why a career with White Cap?

• Comprehensive wellness and financial benefits: White Cap offers excellent benefits, including Medical, Dental, Vision, 401(k) with company match, tuition reimbursement, and more!
• Relax and recharge: We offer a generous time off package, including paid maternity, parental leave, sick time, and vacation time.
• Stability: Since 2020, White Cap has doubled in size and continues to grow.
• Unlimited career potential: White Cap is a stable and growing company offering unlimited career potential.
• Love where you work: White Cap has been certified as a Great Place to Work .
• Inclusive culture: Work in a place that values and celebrates who you are.

An Office Administrator/Administrative Assistant at White Cap…

• Tracks and updates time in our timekeeping software for associates' hours, vacation, sick time, and personal days.
• Runs daily, weekly, and monthly reports for freight audits, stock receipts, and other reports that are relevant to the position.
• Sets up new job accounts for customers and maintains accounts receivable files on customers.
• Creates manifests to customer purchases.
• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
• Provides operation support as assigned by the manager.
• Answers multi-line phone and routes calls to appropriate personnel.
• Generally has 2-5 years of experience.
• Performs other duties as assigned.

Preferred Qualifications

• Demonstrated ability to plan and organize daily activities.
• Strong computer skills.
• Strong communication and influencing skills.

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

Functional Area Administration

Work Type On-Site

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and **Affirmative Action Employer**. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.