Administrative Assistant

White Cap; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Tuition reimbursement

Paid time off

Job summary

White Cap is hiring immediately for an Office Administrator/Administrative Assistant in Austin. As the leading North American distributor for professional contractors, White Cap supports large construction projects nationwide and offers a path for career growth.

The role includes timekeeping, invoicing, customer accounts, and daily administrative tasks. Competitive benefits and a supportive work environment are provided as part of a growing company.

Qualifications

• 2–5 years of experience in office administration or similar role.
• Strong communication and organizational skills.
• Proficiency with MS Office and basic administrative software.

Responsibilities

• Track and update time in the timekeeping system for associates’ hours, vacation, sick time, and personal days.
• Run daily, weekly, and monthly reports for freight audits, stock receipts, and other reports relevant to the position.
• Set up new job accounts for customers and maintain accounts receivable files.
• Create manifests for customer purchases.
• Prepare and code invoices and match tickets for accuracy.
• Provide operations support as assigned by the manager.
• Answer multi-line phone and route calls to appropriate personnel.
• Per the listing, 2-5 years of experience is typical.
• Perform other duties as assigned.

Skills

Time management

Communication

Organizational skills

MS Office

Tools

MS Office

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

White Cap is hiring immediately an Office Administrator/Administrative Assistant! Do you want a part in helping to Build America? As the leading North American distributor for professional contractors, the White Cap family of brands supplies of our nation’s largest construction projects, including stadiums, roads, bridges, highways, residential housing and more. We are hiring immediately for an Office Administrator/Administrative Assistant! Why a career with White Cap?

• Comprehensive wellness and financial benefits: White Cap offers excellent benefits, including Medical, Dental, Vision, 401(k) with company match, tuition reimbursement, and more!
• Relax and recharge: We offer a generous time off package, including paid maternity, parental leave, sick time, and vacation time.
• Stability: Since 2020, White Cap has doubled in size and continues to grow.
• Unlimited career potential: White Cap is a stable and growing company offering unlimited career potential.
• Love where you work: White Cap has been certified as a Great Place to Work .
• Inclusive culture: Work in a place that values and celebrates who you are.

• Tracks and updates time in our timekeeping software for associates' hours, vacation, sick time, and personal days.
• Runs daily, weekly, and monthly reports for freight audits, stock receipts, and other reports that are relevant to the position.
• Sets up new job accounts for customers and maintains accounts receivable files on customers.
• Creates manifests to customer purchases.
• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
• Provides operation support as assigned by the manager.
• Answers multi-line phone and routes calls to appropriate personnel.
• Generally has 2-5 years of experience.
• Performs other duties as assigned.

Preferred Qualifications

• Demonstrated ability to plan and organize daily activities.
• Strong computer skills.
• Strong communication and influencing skills.

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

Functional Area

Administration

Work Type

On-Site

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.