Administrative Assistant

Viable Medical Solutions, LLC; Orlando (FL); Remote; USD 40,000 - 50,000; Full time

Job summary

Viable Medical Solutions, LLC in Florida is seeking a full-time Administrative Assistant to provide remote administrative support to our leadership. You will manage calendars, schedule meetings, organize files, handle data entry, prepare documents, and maintain records to keep daily operations running smoothly.

This role involves answering calls, directing inquiries, responding to emails, and coordinating communication between teams.

Qualifications

• Strong Administrative Assistance and Clerical Skills: organizing documents, managing schedules, and data entry.
• Excellent Phone Etiquette and Communication: professional telephone handling and clear written and verbal communication.
• Executive Administrative Assistance: supporting leadership with meeting coordination, travel arrangements, and confidential information management.
• Proficiency with office software (word processing, spreadsheets, email, calendar) and basic database or CRM usage.
• Strong attention to detail, time management, and ability to prioritize tasks in a remote work environment.
• Relevant experience in healthcare, medical device, or sales support settings is beneficial.
• A high school diploma or equivalent is required; additional education in business administration or related field is a plus.

Responsibilities

• Manage calendars, schedule meetings, organize files, and handle data entry, document preparation and record maintenance.
• Answer and direct phone calls, respond to emails, and support executive leadership with administrative needs.
• Coordinate communication between internal teams, assist with preparation of reports, and maintain accurate documentation to support sales and service activities.

Skills

Administrative Support

Phone Etiquette

Executive Support

Office Software

Attention to Detail

Remote Work

Healthcare Experience

Education

High School Diploma

Tools

CRM Software

Job description

Company Description

Viable Medical Solutions is an independent medical device sales organization specializing in Orthopedic, Sports Medicine, and Post-Operative Orthopedic solutions across Florida. The company focuses on bringing innovative and cost-effective medical products to market for healthcare providers. Its solutions are designed to support higher patient satisfaction, better clinical outcomes, and an improved overall care experience. Team members contribute to advancing medical technologies that positively impact patients and healthcare professionals throughout the region.

Role Description

The Administrative Assistant role is a full-time, remote position providing administrative support to ensure efficient daily operations. Responsibilities include managing calendars, scheduling meetings, organizing files, and handling clerical tasks such as data entry, document preparation, and record maintenance. The role involves answering and directing phone calls, responding to emails, and supporting executive leadership with administrative needs. The Administrative Assistant will also coordinate communication between internal teams, assist with preparation of reports, and maintain accurate documentation to support the company’s sales and service activities.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including organizing documents, managing schedules, and handling data entry.
• Candidates should possess excellent Phone Etiquette and Communication skills, including professional telephone handling and clear written and verbal communication.
• Candidates should possess Executive Administrative Assistance capabilities, such as supporting leadership with meeting coordination, travel arrangements, and confidential information management.
• Candidates should possess proficiency with office software (e.g., word processing, spreadsheets, email, and calendar tools) and basic database or CRM usage.
• Candidates should possess strong attention to detail, time management, and the ability to prioritize tasks in a remote work environment.
• Relevant experience in healthcare, medical device, or sales support settings is beneficial.
• A high school diploma or equivalent is required; additional education in business administration or a related field is a plus.