Administrative Assistant

Excelon Associates; Orlando (FL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical coverage (HSA/FSA)

Dental and vision insurance

401(k) with employer matching

Paid holidays and PTO

Short-term disability & life insurance

Growth opportunities

Job summary

Excelon Associates is seeking an Executive Administrative Assistant to support the President of the Florida operations at a private university client in Orlando, FL. The role includes scheduling, communication, and office management, with transcription and compilation of complex documents and reports.

You will prepare and revise forms and reports, proofread for accuracy, and coordinate travel and calendars for internal and external stakeholders.

Qualifications

• Associate degree required.
• Two years of administrative assistant experience preferred (higher ed helpful).
• Detail-oriented, proactive, with initiative.

Responsibilities

• Operate and generate documents, memos, and letters.
• Proofread and edit documents for accuracy.
• Coordinate travel, meetings, and calendars for supervisor.

Skills

Excel

Google Sheets

VLOOKUP

Pivot Tables

Macros

Formulas

Education

Associate degree

Job description

Administrative Assistant - Orlando, FL

Excelon Associates is conducting a search on behalf of a private university client for an Executive Administrative Assistant. This role provides vital support to the organization by assisting the President of the client's Florida operations with a wide range of tasks, including scheduling, communication, and office management. The Assistant transcribes and compiles complex documents, correspondence, and reports, working both independently and with a supervisor to set up and revise forms and reports.

Responsibilities include proofreading documents for accuracy, editing for correctness, and facilitating the completion of documents by contacting the originator to address any problems or questions. The role also develops new operator and machine/desktop publishing applications, tests software for routine and special projects, and provides appropriate documentation of departmental procedures.

Essential Duties and Responsibilities

• Operate diverse applications to generate documents, correspondence, commitments, policies, endorsements, binders, letters, and memos
• Use moderate to advanced equipment capabilities to produce and revise complicated documents, such as more involved policies, binders, and other legal documents
• Prepare management reports and special projects as requested
• Proofread and edit own work
• Perform general secretarial duties, which may include assembling policies and accompanying documents for copying
• Answer the telephone and take and deliver messages to other departments
• Communicate with supervisors, operators, and users to resolve specific problems or questions regarding documents
• Provide information and editorial assistance to management
• Support supervisors and other administrative staff
• Perform daily operations reports
• Coordinate travel, meetings, and calendars for the supervisor's internal and external constituents, including preparing agendas
• Coordinate travel arrangements while demonstrating good judgment to plan and accomplish goals
• Maintain office records in compliance with record management policies
• Provide confidential administrative support
• Perform duties using independent judgment and initiative
• Prepare correspondence, distribution lists, and other documents as requested, including faxing, photocopying, and mailing

Minimum Requirements

• Associate degree from an accredited institution
• Two years of previous experience in an administrative assistant role, preferably in a higher education or college environment
• Considerable knowledge of office administration and experience working with management
• Demonstrated ability to be detail-oriented, adaptable, and proactive, with a strong sense of initiative
• Flexibility with schedules, including travel to different campus locations
• Proficient knowledge of Excel and Google Sheets, including VLOOKUP, Pivot Tables, Macros, Formulas, and Functions

Benefits

• Medical coverage, including HSA and FSA options (dependent and health care)
• Dental and vision insurance
• 12 paid holidays, paid time off, and a paid volunteer day
• 401(k) with 50% employer matching
• Short-term disability and life insurance
• Supplemental life insurance options
• Growth opportunities, education assistance, and professional development benefits

No-Cost Benefits

• Group life insurance
• Long-term disability
• Talent referral program
• TicketsatWork discount entertainment program
• Paid day off on your birthday (full-time employees after two years)

Why Join?

The client fosters a community devoted to academic excellence, innovation, and human development. Every employee plays a key role in advancing student growth while enhancing their own professional journey, supported by a culture of teamwork, respect, and ongoing learning. Employees enjoy professional growth opportunities, career stability, and the satisfaction of contributing to an organization that changes lives through education.

Excelon does not discriminate on the basis of race, religion, sex, gender, sexual orientation, national origin, marital or veteran status, disability, age, or any other characteristic protected by law.