Administrative Assistant

Acorn Stairlifts, Inc.; Sky Lake (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Acorn Stairlifts, Inc. is seeking an Administrative Assistant in Orlando, FL to support daily office operations and assist the Executive Assistant/Office Manager.

The role emphasizes efficient workflow, professional communication, and strong organizational skills. The ideal candidate will have strong writing abilities, experience with scheduling, and proficiency in Microsoft Office Suite, with Associates or Bachelor's degree preferred.

Qualifications

• Associates or Bachelor's degree preferred.
• Strong writing, scheduling and organizational abilities.
• Proficient with Microsoft Office Suite.

Responsibilities

• Manage office supplies and inventory.
• Answer and direct calls, emails, and correspondence.
• Maintain digital and physical filing systems.
• Coordinate facility issues and vendor communications.

Skills

Administrative writing

Scheduling

Time management

Organizational skills

Receptionist experience

Education

Associates or Bachelor's degree

Tools

Microsoft Office Suite

Job description

Administrative Assistant

Regular Full-Time Orlando, FL, US

Position Title: Admin Asst

POSITION SUMMARY

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is essential in ensuring efficient workflow, effective communication and overall administrative support to the Executive Assistant/Office Manager.

ESSENTIAL FUNCTIONS

• Manage office supply inventory, ensuring items are stocked and available as needed.
• Order/distribute office supplies for departments when requested
• Stay in communication with our maintenance person on day-to-day facility needs
• Answer and direct phone calls, emails and other correspondence in a professional manner
• Maintain organized filing systems (both digital and physical)
• Keep up to date contracts with our vendors
• Create/Submit requisitions for all Facility Orders/Invoices
• Serve as a front desk back up coverage when receptionist is on PTO or sick.
• Supervise custodial services, including day porter and night cleaning, ensuring cleanliness standards are consistently met.
• Stock board room/executive offices with water and coffee
• Track and document employee vehicle registrations to maintain parking compliance.
• Coordinate and be the point in contact with our vendors
• Work with HR on monthly celebrations/decorate facility for upcoming holidays
• Address issues related to cleanliness, safety, and pest control in a timely and effective manner.
• Follow all health, safety, and security protocols; report unsafe conditions and use materials and equipment appropriately.
• Perform additional duties as assigned to support the Executive Assistant/Office Manager and overall organizational operations.
• Printing/forms administration
• Coordinate facility issues and vendors in Ohio as needed

SKILLS

• Strong administrative writing, reporting, scheduling, and organizational skills, with excellent time management and presentation abilities.
• Proficient in Microsoft Office Suite.
• Exceptional organizational skills and ability to manage time effectively.
• High attention to detail and strong problem-solving skills.
• Ability to interpret and follow various types of instructions, including written, verbal, diagrammatic, or scheduled formats.
• Previous receptionist experience

ATTRIBUTES

• Problem Solving - gathers and analyzes information skillfully.
• Interpersonal - Maintains confidentiality.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations.
• Team Work - Gives and welcomes feedback; Contributes to building a positive team spirit.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
• Organizational Support - Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Adaptability - Able to deal with frequent change, delays, or unexpected events.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently.
• Professionalism - Treats others with respect and consideration

EDUCATION/EXPERIENCE

Associates or Bachelor’s degree preferred.

PHYSICAL REQUIREMENTS

Must occasionally lift and/or move up to 40 pounds

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

NOTE: This job description is not intended to be all-inclusive.