Prince of Peace- Administrative Assistant
Prince of Peace Catholic Elementary School
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Job summary
Prince of Peace Catholic Elementary School in Clinton, IA seeks a full-time Administrative Assistant to be the welcoming face and central hub of daily operations. You will support the Principal, manage attendance in PowerSchool, coordinate office tasks, and assist with events, lunch programs, and compliance activities.
You will handle confidential information, coordinate with health staff, and maintain a smooth office environment in a faith-centered school setting.
Qualifications
- High school diploma or GED required.
- Experience with school admin tasks is preferred.
- Proficiency in PowerSchool, Google Workspace, and Microsoft Office Suite.
- Ability to handle confidential information with discretion.
Responsibilities
- Serve as the welcoming face and central hub of daily school operations.
- Coordinate office activities, manage supplies, and assist the Principal.
- Manage attendance and student records in PowerSchool.
- Administer first aid as needed and coordinate with health staff.
- Organize events and maintain the school calendar.
- Oversee volunteers, background checks, and compliance records.
- Support lunch program operations and business office tasks.
Skills
Education
Tools
Job description
Diocese of Davenport Prince of Peace Catholic Elementary School - Clinton, Iowa Open in Google Maps
Starting Date: Immediately
Prince of Peace Catholic School is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our school community.
About the Role: As an Administrative Assistant, you'll work alongside other office staff as the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment.
Essential Functions :
- Frontline Communication: Greet and assist parents, students, staff, and community members with professionalism.
- Office Operations: Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks.
- Attendance & Records: Manage student attendance, maintain accurate records in PowerSchool, and track student entry and exit throughout the day.
- Health & Safety: Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits.
- Event & Facility Coordination: Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date.
- Volunteer & Compliance Oversight: Ensure volunteers meet training and background check requirements, maintain records in CMG Connect Portal, and work with the Diocese for audit compliance.
- School lunch program: Support Food Service Director with daily lunch numbers, lunch sheets, payments, process Free & Reduced Lunch applications.
- Business Office support: Manage daily log of incoming money for the business office.
- Perform other related duties as assigned by the administrator
Needed Skills :
- Strong communication, organizational, and multitasking abilities
- Professional demeanor and the ability to work with a diverse range of people
- Attention to detail and problem solving skills
- Ability to handle confidential information with discretion
- Ability to plan and prioritize daily activities
- Basic first aid skills and willingness to provide care as needed
Work Environment & Physical Requirements
- Primarily office-based in a well-ventilated, temperature controlled environment
- Moderate noise level typical of a busy school
- Some physical activity: walking, lifting (up to 10 lbs. Frequently, 25 lbs. occasionally), standing, bending, and sitting
Education/Training and/or Experience Requirements :
- High School Diploma or GED required
- Experience in use of computers and technology/technology resources
- Microsoft Office Suite
- Google Workspace
- Previous administrative assistance experience preferred
Diocese of Davenport Prince of Peace Catholic Elementary School - Clinton, Iowa Open in Google Maps
This job is also posted in Diocese of Davenport , and TeachIowa, Iowa's Marketplace for education jobs
Application Deadline: Posted until filled
Posted: Yesterday
Starting Date: Immediately
Prince of Peace Catholic School is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our school community.
About the Role: As an Administrative Assistant, you'll work alongside other office staff as the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment.
Essential Functions :
- Frontline Communication: Greet and assist parents, students, staff, and community members with professionalism.
- Office Operations: Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks.
- Attendance & Records: Manage student attendance, maintain accurate records in PowerSchool, and track student entry and exit throughout the day.
- Health & Safety: Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits.
- Event & Facility Coordination: Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date.
- Volunteer & Compliance Oversight: Ensure volunteers meet training and background check requirements, maintain records in CMG Connect Portal, and work with the Diocese for audit compliance.
- School lunch program: Support Food Service Director with daily lunch numbers, lunch sheets, payments, process Free & Reduced Lunch applications.
- Business Office support: Manage daily log of incoming money for the business office.
- Perform other related duties as assigned by the administrator
Needed Skills :
- Strong communication, organizational, and multitasking abilities
- Professional demeanor and the ability to work with a diverse range of people
- Attention to detail and problem solving skills
- Ability to handle confidential information with discretion
- Ability to plan and prioritize daily activities
- Basic first aid skills and willingness to provide care as needed
Work Environment & Physical Requirements
- Primarily office-based in a well-ventilated, temperature controlled environment
- Moderate noise level typical of a busy school
- Some physical activity: walking, lifting (up to 10 lbs. Frequently, 25 lbs. occasionally), standing, bending, and sitting
Education/Training and/or Experience Requirements :
- High School Diploma or GED required
- Experience in use of computers and technology/technology resources
- Microsoft Office Suite
- Google Workspace
- Previous administrative assistance experience preferred
Job Categories:
Support Staff > Administrative Assistant
- At least 2 year(s) of relevant experience preferred.
- High School/Trade School degree preferred.
- Citizenship, residency or work visa required
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