Administrative Assistant

Express Employment Professionals - Cincinnati East; Olympia (WA); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Medical coverage (ACA compliant)

Washington Paid Sick Leave

Holiday Pay

Job summary

Express Employment Professionals in Olympia, WA seeks an Executive Administrative Assistant to support the Executive Director and Training Administrator. The role starts part-time at ~20 hours/week with a potential transition to full-time for the right candidate, handling communications, meetings, records, and website content.

Ideal candidates are highly organized, detail-oriented, and strong communicators who can manage multiple projects, calendars, and reports across nonprofit operations.

Qualifications

• Previous administrative or executive administrative support experience preferred.
• Proficiency with Microsoft Outlook for calendar and scheduling.
• Excellent written and verbal communication skills required.
• Strong editing, proofreading, grammar, and formatting abilities.
• Exceptional attention to detail and accuracy.

Responsibilities

• Provide executive-level administrative support to the Executive Director and Training Administrator.
• Edit, format, post, and maintain job postings submitted by association members.
• Keep online job postings and other website information accurate and up to date.
• Coordinate with the website developer on updates and ongoing projects.
• Communicate professionally with association members, committees, and other stakeholders.
• Maintain and update directories and information across Washington’s counties and statewide committees.
• Create meeting agendas and assist with meeting preparation and coordination.
• Schedule a high volume of meetings and send calendar invitations using Outlook.
• Maintain organized electronic records, files, and information in the organization’s database.
• Research information for special projects and reports, then consolidate findings into usable information.
• Format, proofread, and distribute the weekly newsletter.
• Review written materials for accuracy, consistency, grammar, and formatting.
• Update spreadsheets and track information using Excel.
• Assist with additional administrative projects as needed.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Communication

Editing & proofreading

Organization & recordkeeping

Tools

Adobe

Dropbox

Job description

Executive Administrative Assistant

Location: Olympia, WA | Industry: Nonprofit / Professional Association

Employment Type: Part-Time to Full-Time | Long-Term Opportunity

Schedule: Monday–Friday | Starting at approximately 20 hours/week

Pay: $25.00/hr

About the Job

Express Employment Professionals is partnering with a nonprofit association in Olympia, WA, to hire an Executive Administrative Assistant. This position will provide administrative support to both the Executive Director andTraining Administrator while helping coordinate communications, meetings, records, website content, and ongoing projects for the organization.

The position will start part-time at approximately 20 hours per week, with the opportunity to transition into a full-time, long-term role for the right candidate.

This is a great fit for someone who is highly organized, detail-oriented, and an excellent professional communicator. There are a lot of moving pieces, including meetings, committees, member communications, website updates, directories, newsletters, and special projects, so being able to keep information organized and follow through on details will be essential.

Key Responsibilities:

• Provide executive-level administrative support to the Executive Director andTrainingAdministrator
• Edit, format, post, and maintain job postings submitted by association members
• Keep online job postings and other website information accurate and up to date
• Coordinate with the organization’s website developer on updates and ongoing website projects
• Communicate professionally with association members, committees, and other stakeholders
• Maintain and update directories and information for contacts across Washington’s 39 counties and statewide committees
• Create meeting agendas and assist with meeting preparation and coordination
• Schedule a high volume of meetings and send calendar invitations using Microsoft Outlook
• Maintain organized electronic records, files, and information within the organization’s database
• Research information for special projects and reports, then consolidate findings into organized, usable information
• Format, proofread, and distribute the organization’s weekly newsletter
• Review written materials for accuracy, consistency, grammar, and formatting
• Update spreadsheets and track information using Microsoft Excel
• Assist with additional administrative projects and organizational needs as assigned

What You Bring:

• Previous administrative or executive administrative support experience preferred
• Experience using Microsoft Outlook for professional calendar and meeting scheduling required
• Proficiency with Microsoft Excel and Word required
• Strong professional written and verbal communication skills
• Excellent editing, proofreading, grammar, and formatting skills
• Exceptional attention to detail and accuracy
• Strong organizational and recordkeeping skills
• Ability to manage multiple projects, deadlines, meetings, and ongoing responsibilities
• Comfortable communicating with a wide variety of professionals and stakeholders
• Ability to research information, identify relevant details, and consolidate information into clear reports or summaries
• Comfortable learning new databases, systems, and processes
• Adobe experience is a plus
• Dropbox experience is helpful but not required
• Dependable, professional, and able to follow projects through to completion

Why Express?

Express Employment Professionals connects talented people with top local companies and organizations. As an Express associate, you’ll also be eligible for:

• Medical coverage that meets ACA requirements
• Washington Paid Sick Leave
• Holiday Pay (after 500 hours and an average of 35 hours/week)