Administrative Assistant III

Cogent Infotech Pvt. Ltd.; Denver (CO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Job summary

Cogent Infotech Pvt. Ltd. is seeking an Administrative Assistant III to review substitute tax form submissions for accuracy, identify discrepancies, and communicate corrections to vendors.

You will support vendor correspondence, document management, and modernization pilot testing using Adobe Acrobat Pro and Google Workspace. This role demands high-volume task handling with meticulous attention to detail. You will maintain records, track progress, and ensure compliance with established standards

Qualifications

• Strong attention to detail and accuracy in reviewing documents.
• Proficiency with Adobe Acrobat Pro and Google Workspace apps (Gmail, Docs, Sheets, Forms, Sites).
• Analytical, research, problem-solving, and organizational abilities.
• Excellent written communication for vendor correspondence.
• Ability to manage high-volume tasks and meet deadlines.
• Experience with data entry, document management, and status tracking.
• Capability to follow procedures and identify exceptions.

Responsibilities

• Review substitute tax form submissions for accuracy and log discrepancies.
• Communicate required corrections to vendors and assist with vendor correspondence.
• Analyze submissions against standards to identify discrepancies and tolerances.
• Manipulate PDFs with Adobe Acrobat Pro for form reviews.
• Collaborate with Google Workspace tools (Gmail, Docs, Sheets, Forms, Sites).
• Record statuses, file documents electronically, and monitor progress.
• Respond to vendor emails and escalate technical questions as needed.
• Provide testing support and document results in modernization pilot.
• Assist LIST team with additional administrative tasks as assigned.

Skills

Attention to detail

Analytical skills

Research skills

Organizational skills

Written communication

Time management

Teamwork

Adaptability

Data entry

Document management

Status tracking

Education

Tools

Adobe Acrobat Pro

Google Workspace

Job description

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Job Title: Administrative Assistant III

Position Summary

Responsible for reviewing substitute tax form submissions for accuracy, identifying discrepancies, and communicating required corrections to vendors. Supports vendor correspondence, research, document management, and modernization pilot testing using Adobe Acrobat Pro and Google Workspace. Maintains accurate records, tracks work progress, and ensures compliance with established standards while handling high-volume tasks with attention to detail.

Key Responsibilities

• Visually reviewing substitute tax form submissions for correctness and recording discrepancies and issues for the vendors to fix.
• The temp will need to evaluate submissions against a set of standards and determine when there are discrepancies and analyze whether any discrepancies are within tolerance or permitted by waiver.
• Manipulate PDFs using Adobe Acrobat Pro to complete form reviews.
• Work comfortably with Google Suite tools including Google Mail, Google Docs, Google Sheets, Google Forms, Google Sites, etc.
• Comply with work tracking and monitoring practices by recording statuses, filing documents electronically, meeting and/or chatting regularly with teammates to update the status of work and adjust assigned tasks as needed.
• The vendor reviews can be repetitive and require consistent performance and attention to detail in a high-volume environment;
• Reading, reviewing, researching, logging, and responding to email correspondence from substitute tax form vendors
• Answer, redirect, and elevate technical questions from vendors as appropriate to senior staff or subject matter experts
• Research questions using provided tools and information
• Provide testing support in the modernization pilot project
• Document testing and results

May assist the LIST team with other administrative tasks as assigned

Required Qualifications and Skill

• Strong attention to detail and accuracy in reviewing documents and identifying discrepancies.
• Proficiency in Adobe Acrobat Pro and Google Workspace applications, including Gmail, Docs, Sheets, Forms, and Sites.
• Strong analytical, research, problem-solving, and organizational skills.
• Excellent written communication skills for vendor correspondence and issue resolution.
• Ability to manage repetitive, high-volume workloads while meeting deadlines.
• Experience with data entry, document management, recordkeeping, and status tracking.
• Ability to follow established procedures, evaluate compliance standards, and identify exceptions.
• Strong teamwork, time management, and adaptability skills.
• Ability to document testing activities and results and elevate technical questions appropriately.

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply

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