Administrative Assistant

Angel Aligner; Oak Creek (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Angel Aligner is seeking an Administrative Assistant to provide support to the Plant Manager and senior leaders in the US manufacturing facility.

Responsibilities include clerical duties, meeting coordination, onboarding new employees, vendor payments, IT equipment orders, and travel arrangements for the leadership team. The role requires excellent communication, organization, and discretion.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills.
• Proficiency with Microsoft Office or similar software with the ability to learn new or updated software.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Excellent interpersonal skills.
• Ability to keep company confidences.

Responsibilities

• Provides administrative support to the US Plant Manager North America and other department leaders.
• Performs clerical and administrative tasks including communication and reporting on daily activities and ongoing projects.
• Receives incoming communication, reviews content, and distributes to appropriate staff.
• Schedules and attends meetings, takes notes, and supports priorities and goals.
• Assists with new employee onboarding and orientation.
• Coordinates orders for IT equipment, kits, business cards and other items necessary for employee success.
• Facilitates payment of vendors, service providers and suppliers.
• Assists with travel and accommodations for leadership as needed, including hotel, transportation and meals.
• Organizes team communications and events, both internal and offsite.
• Maintains confidentiality and exercises discretion when interfacing with the business.
• Assists with other projects as needed.

Skills

Verbal & written communication

Organizational skills

Time management

Interpersonal skills

Discretion & confidentiality

Team player

Education

BS/BA or equivalent experience

Tools

Microsoft Office

Job description

Job Summary

The Administrative Assistant will provide administrative support to the Plant Manager and other department leaders.

Job Summary

The Administrative Assistant will provide administrative support to the Plant Manager and other department leaders.

Essential Functions, Duties & Responsibilities

• Provides administrative support and assistance to the US manufacturing Plant Manager North America and/or other assigned department leaders
• Performs clerical and administrative tasks including communication and reporting on daily activities and ongoing projects
• Receives incoming communication on behalf of plant manager, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Schedules and/or attends meetings on behalf of plant manager, taking notes and providing assistance to ensure the priorities are met and goals are achieved
• Assists with new employee orientation and onboarding
• Coordinates orders for IT equipment, kits, business cards and other items necessary for employee success
• Facilitates payment of vendors, service providers and suppliers
• Assists and/or arranges travel and accommodations for leadership team as necessary, including hotel booking, transportation, and meals
• Organizes team communications and events, both internally and offsite
• Maintains professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business
• Assist with other projects as needed

Travel Requirements

• This is a onsite based role, however, up to 10% travel may be required to attend key industry and corporate events.

Required Skills & Abilities

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills
• Proficiency with Microsoft Office or similar software with the ability to learn new or updated software
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Excellent interpersonal skills
• Ability to keep company confidences

Education And Experience

• BS/BA or equivalent experience required, preferably in business-related field
• Two years of work experience in administrative role reporting directly to upper management
• Preferred experience overseeing budgets and expenses
• Preferred experience developing internal processes and filing systems

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer