Administrative Assistant

PRI Global; O’Fallon (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

PRI Global in Missouri seeks a records and documents coordinator to manage company records from creation through archival and destruction. You will organize, index, and maintain both electronic and physical files, ensuring retention compliance and confidentiality. Proficiency with SharePoint, Excel, Word, and Outlook is expected.

The role supports scanning initiatives and reporting on storage activity, contributing to efficient information governance across the organization.

Qualifications

• Experience managing company documents and records throughout creation, storage, archiving and destruction.
• Ability to classify documents according to retention policies and ensure easy retrieval.
• Familiarity with confidentiality requirements and handling sensitive information.

Responsibilities

• Organize and classify documents according to retention policies.
• Index and maintain records so employees can quickly find them.
• Move documents between active storage, archives, and secure destruction.
• Identify and remove duplicate, obsolete, or expired records.
• Manage electronic and physical records.
• Support scanning/digitization and electronic document management.
• Ensure records follow retention schedules and compliance requirements.
• Maintain confidentiality of sensitive business information.
• Use SharePoint, document repositories, Excel, Word, Outlook, or similar tools.
• Prepare reports on records, retention compliance, and archive/storage activity.

Skills

Document management

Indexing & search

Retention policies

Confidentiality

SharePoint

Tools

SharePoint

Excel

Word

Outlook

Job description

The core responsibility is to manage company documents and records from creation/storage through archival and eventual destruction.

Key activities include:

• Organize and classify documents according to retention policies.
• Index and maintain records so employees can quickly find them.
• Move documents between active storage, archives, and secure destruction.
• Identify and remove duplicate, obsolete, or expired records.
• Manage electronic and physical records.
• Support scanning/digitization and electronic document management.
• Ensure records follow retention schedules and compliance requirements.
• Maintain confidentiality of sensitive business information.
• Use SharePoint, document repositories, Excel, Word, Outlook, or similar tools.
• Prepare reports on records, retention compliance, and archive/storage activity.