Records Specialist

PRI Global; O’Fallon (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

PRI Global is seeking a records management/administrative professional in Missouri to oversee the lifecycle of company documents from creation to destruction. You will classify, index, and secure materials, supporting digitization and electronic management systems.

The role emphasizes confidentiality, retention policy adherence, and cross-functional coordination with stakeholders to ensure quick access to records. On-site position in Missouri.

Qualifications

• Experience organizing and classifying documents per retention policies.
• Ability to index and quickly locate records for employees.
• Experience moving documents across storage, archives, and destruction.
• Skills to identify duplicates or expired records.
• Familiarity with electronic and physical records management.

Responsibilities

• Organize and classify documents according to retention policies.
• Index and maintain records so employees can quickly find them.
• Move documents between active storage, archives, and secure destruction.
• Identify and remove duplicate, obsolete, or expired records.
• Manage electronic and physical records.
• Support scanning/digitization and electronic document management.
• Ensure records follow retention schedules and compliance requirements.
• Maintain confidentiality of sensitive business information.
• Prepare reports on records, retention compliance, and archive/storage activity.

Skills

Document organization

Record management

Data indexing

Confidentiality

Process improvement

Tools

SharePoint

Document repositories

Excel

Word

Outlook

Job description

The core responsibility is to manage company documents and records from creation/storage through archival and eventual destruction.

Key activities include:

• Organize and classify documents according to retention policies.
• Index and maintain records so employees can quickly find them.
• Move documents between active storage, archives, and secure destruction.
• Identify and remove duplicate, obsolete, or expired records.
• Manage electronic and physical records.
• Support scanning/digitization and electronic document management.
• Ensure records follow retention schedules and compliance requirements.
• Maintain confidentiality of sensitive business information.
• Use SharePoint, document repositories, Excel, Word, Outlook, or similar tools.
• Prepare reports on records, retention compliance, and archive/storage activity.