Administrative Assistant

Newsmax Media, Inc.; Boca Raton (FL); On-site; USD 19,000 - 30,000; Part time

Job summary

Newsmax Media, Inc. in Boca Raton, FL is seeking a part-time Administrative Assistant to support executives. The role involves handling correspondence, maintaining contact databases, and preparing data summaries and reports. A strong focus on organization and communication is required.

Candidates should have 3–5 years of admin experience, excellent written and verbal communication skills, and proficiency with Microsoft Office. The position offers a flexible schedule with up to 30 hours per week.

Qualifications

• 3–5 years of experience in an administrative role.
• Strong verbal and written communication.
• Excellent interpersonal and organizational skills.
• Proficient with Microsoft Office.

Responsibilities

• Process correspondence via email and print.
• Maintain databases of company contacts.
• Maintain email lists and other company lists.
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Attention to detail

Independent work

Microsoft Office

Tools

Microsoft Office Suite

Job description

Core Duties and Responsibilities:

• Ability to process correspondence via email and print
• Maintains databases of company contacts
• Maintain email lists and other company lists
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed.
• Performs other related duties as assigned.

Position Requirements:

• Three to five years of experience in an administrative role
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Experience in secretary function
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• This is a part-time, hourly position requiring approximately up to 30 hours per week on a flexible schedule