Administrative Assistant

Learning Care Group; North Port (FL); On-site; USD 19,000 - 25,000; Full time

Job summary

Learning Care Group is seeking an Administrative Assistant for our Child Care Center in Florida. The role blends administrative duties with classroom support, including bookkeeping, family communication, and staff training.

The position requires attentiveness to licensing standards and accurate records for children and staff. The candidate will help with enrollments, billing, and reporting while also assisting teachers and children in the classroom.

Qualifications

• Must have a High School Diploma or equivalent.
• CDA or an Associate degree is preferred for this role.

Responsibilities

• Be Accountable: ensure the school operates in line with company and state licensing standards.
• Be Responsible: manage staff schedules and time-off requests; monitor attendance and ratios.
• Be Organized: create and maintain all children and staff files.
• Be Diligent: handle enrollments for billing; run reports and maintain files.
• Be Positive: greet families, prepare welcome packets, support tours.
• Be Team-oriented: assist with hiring processes and onboarding new staff.

Education

High School Diploma or equivalent

CDA or Associate degree preferred

Job description

The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Child Care Center. Administrative Assistants perform various routines including bookkeeping, clerical work, family communication, staff training and opening and closing the school. They will split time between administrative duties and assisting teachers and children in the classrooms.

Job Responsibilities:

• Be Accountable! Ensure the school operates in accordance with company and state licensing standards.
• Be Responsible! Manage staff schedule and time off requests. Check child attendance and classroom ratios. Stay up to date on company offerings and ensure the school operates with the most up to date curriculum/program expectations.
• Be Organized! Create and maintain all children and staff files.
• Be Diligent! Receive, process, and follow up on monthly enrollments for billing. Run reports and maintain staff and children files.
• Be Positive! Promote the positive image of the company and play a key role in making the company a provider of choice for the communities we serve. Greet new and existing families, prepare welcome packets, and assist with tours.
• Be Team-oriented! Assist with the hiring process for new staff, including applicant follow-up, preparing materials for incoming staff and welcoming and mentoring new hires.

Job Requirements:

• Must be at least 21 years of age
• High School Diploma or equivalent, CDA or Associate degree preferred
• Must have at least 1 year of experience working in a licensed childcare facility.
• Must meet state requirements for education and our center/school requirements.
• Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.