Administrative Assistant

RMF Engineering, Inc; North Carolina; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid holidays

Paid vacation

401K plan

Job summary

RMF Engineering, Inc. is hiring an Administrative Assistant to support our Charlotte office production staff and senior management.

The role requires strong written and verbal communication, attention to detail, and teamwork to prioritize and manage multiple tasks. Responsibilities include processing submittals, RFIs, and documents in Newforma PM software, planning events, and coordinating domestic and international travel within policy.

Qualifications

• 5+ years of experience in administrative matters.
• Strong organizational skills and ability to multitask.
• Ability to work standard business hours 7:30am–4:30pm with some flexibility.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Word, PowerPoint, Excel.
• Bachelor’s degree preferred in Business, Communications, English or equivalent.

Responsibilities

• Update specifications, proposals and reports for engineers.
• Process construction administration documents in Newforma PM software.
• Perform confidential office/administrative duties with speed and accuracy.
• Represent the company professionally to internal and external contacts.

Skills

Organizational skills

Communication skills

Microsoft Office

multitasking

Education

Bachelor’s degree preferred

Tools

Newforma Project Management

Procore

Job description

Job Type: On-site

About RMF:

RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan.

Description:

RMF Engineering Inc. has an immediate need for an experienced Administrative Assistant to support our growing Charlotte office production staff and senior management. Strong oral and written communication skills are important, as are computer skills, accuracy and attention to detail, good people skills, ability to work within a team environment and effectively able to prioritize and manage multiple tasks.

Position Responsibilities include:

• Update specifications, proposals, and reports for a team of professional consulting engineers.
• Process Construction Administration documents (submittals, RFIs, etc.) in Newforma Project Management Software.
• Independently perform confidential office/administrative duties with speed and accuracy.
• Represent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional manner.
• Prepare and edit documents in Microsoft Office Applications (PowerPoint, Word, and Excel).
• Copy/distribute documents as needed; open and distribute mail; process overnight deliveries.
• Assist in planning office events and employee engagement activities.
• Create, update, and submit expense reports in a timely manner, when requested.
• Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed.
• Collaborate with administrative & engineering team members in other offices to identify “best practices” and a consistent approach to cross department functions.

Requirements

Required Qualifications:

• Proven experience of at least 5 years in administrative matters.

• Excellent organizational skills with the ability to adapt quickly to changes and multi-task assignments when needed.

• The ability to work our standard business hours of 7:30am-4:30pm or similar. On occasion, workload and deadlines may require flexibility.

• Excellent Communication skills.

• Proven understanding of Microsoft applications (Word, PowerPoint, Excel).

• Strong problem analysis and critical thinking skills.

• Excellent verbal and written communication skills.

• Bachelor’s degree preferred in Business, Communications, English or the equivalent combination of education and relevant experience

Preferred Qualifications:

• Preference will be given to those with previous administrative experience in the A/E (Architectural/Engineering), Construction, and Contractor fields.
• Experience with the Newforma Project Management Software, Procore.

Benefits

We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include

• health and dental insurance
• paid holidays
• paid vacation
• 401K plan

We are an equal opportunity employer and take pride in the diversity and dedication of our staff.