Administrative Assistant

Shambaugh & Son, L.P.; Norcross (GA); On-site; USD 30,000 - 50,000; Full time

Job summary

Shambaugh & Son, L.P. is seeking an Administrative Assistant to handle customer service and a variety of administrative tasks. You will schedule, bill, and dispatch technicians while maintaining confidentiality of information.

The ideal candidate should have proficiency in Microsoft Office, experience in dispatching, and strong organizational skills. Regular attendance and the ability to work extended hours may be required.

Qualifications

• Proficiency in computer usage and above basic Microsoft Office & Windows skills.
• Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred.
• Proven experience in multi‑tasking, including incoming calls and scheduling.

Responsibilities

• Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors.
• Receive customer requests for service and dispatch efficiently.
• Maintain document retention strategy for service acknowledgments and work orders.

Skills

Computer proficiency

Dispatching or scheduling experience

Multi-tasking abilities

Organizational skills

Professional communication

Tools

Microsoft Office

AS400

Job description

Job Summary

Shambaugh is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties.

Essential Duties & Responsibilities

• Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors
• Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently.
• Utilize the automated schedule functionality and assign the service call to the optimal technician based on skills, territories, customer preferred technician (if applicable), availability of the technician, service contract response time criticality of the call and proximity to the customer.
• Reassign work as needed to manage customer’s expectations, making judgements based on current workloads and priorities.
• Validate completion of work a follow up.
• Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements.
• Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports.
• Always maintain confidentiality of customer and employer information
• Other duties assigned.

Qualifications

• Proficiency in computer usage and above basic Microsoft Office & Windows skills
• Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred
• Proven experience in multi‑tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
• Must be organized, self-motivated and a strong work ethic
• Professional verbal and written communication
• Experience with AS400 a plus
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled